Intern - Company Secretary

What You Can Expect :

What you will be doing

• Objective of the Role:
• To support the CS function for the whole Rhenus India Group.

• Years of Experience:
• Completion of CS Professional examination.

Roles & Responsibilities

Secretarial & Board Support

• •Assist in preparation of Board Meeting agenda, notes, and supporting documents
• •Draft and circulate Board and Committee meeting notices
• •Coordinate for scheduling of meetings across group entities
• •Prepare minutes of meetings (Board / Committee / Shareholders) and ensure proper documentation
• •Maintain statutory registers and records under Companies Act

Regulatory & Compliance (Companies Act, FEMA, etc.)

• •Assist in ensuring compliance with Companies Act, 2013 and applicable rules
• •Support in FEMA compliance, including:
• •Filing of forms with RBI (e.g., FC-GPR, FC-TRS, etc.)

Track and ensure timely filings with MCA, RBI, and other authorities

Filings & Documentation

• •Preparation and filing of ROC forms (MCA portal)
• •Handling XBRL filings (financial statements and compliance-based filings)
• •Maintain proper documentation and filing systems (physical & electronic)
• •Support in drafting resolutions and corporate documents

Compliance Tracking & MIS

• •Maintain compliance trackers for multiple entities within the group
• •Monitor due dates and ensure timely completion of compliances
• •Prepare periodic compliance reports and MIS dashboards for management
• •Assist in internal audits and compliance reviews

Corporate Governance & Support Functions

• •Support in implementation of corporate governance practices
• •Assist in maintaining group structure records and entity-level compliance data
• •Coordinate with finance, legal, and external consultants

What You Bring:

Other requirements:

Communication Skills: Strong written and verbal communication, including drafting emails, notices, minutes, resolutions, and corporate documents.

• •Attention to Detail: High accuracy in statutory filings, compliance records, documentation, and deadlines
• •Technical Knowledge: Understanding of the Companies Act, 2013, MCA filings, and corporate governance; FEMA/RBI knowledge is an advantage.
• •MS Office Proficiency: Working knowledge of Word, Excel, PowerPoint, and Outlook.
• •Planning & Organisation: Ability to prioritise tasks and manage compliance calendars across multiple entities.
• •Analytical Skills: Ability to identify compliance gaps, track pending actions, and resolve documentation-related issues.
• •Documentation & Record Management: Ability to maintain statutory registers, corporate records, and electronic and physical filing systems.
• •Confidentiality & Integrity: Discretion in handling sensitive corporate and Board-related information.
• •Learning Agility: Willingness to learn and stay updated on regulatory changes.
• •Work Approach: Proactive, organised, accountable, and collaborative.

Joining Availability: Immediate joiners preferred.