Inventory Control Specialist II (Austin Fleet Mobility Services)

About This Position

At the Austin Fleet Mobility Department, we’re proud to play a vital role in keeping our city moving forward. Managing more than 7,800 vehicles across 25 departments—including Fire, Police, EMS, Austin Energy, and Austin Water—we support the essential services that make Austin thrive, focusing on innovation, sustainability, and efficiency.

Job Description:

Inventory Control Specialist II

Purpose:

This position performs duties associated with warehouse and/or inventory management

Duties, Functions and Responsibilities:

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• •Receives, ships and verifies items assuring items received are accurate; inspecting condition of items; performing operational checks on equipment in inventory, comparing count/measure of items to purchase orders and packing lists, resolving discrepancies, and tracking delayed orders.
• •Documents goods/services purchased, received and/or issued by recording identifying information using the appropriate tracking method and providing status updates to stakeholders on variances.
• •Prepares items for shipment to ensure safe delivery and determines most economical and efficient shipping method.
• •Documents items shipped by recording identifying information of items and transport information.
• •Completes purchase requests by verifying inventory and specifications of purchase requests; preparing stock and equipment requisitions, inputting purchase orders, quotes and service requests, expediting deliveries and assisting with invoice processing.
• •Replaces or repairs damaged or obsolete items using the appropriate tools and following internal guidelines.
• •Resolves discrepancies in receiving by identifying damaged items and shortages and quantity of materials; placing materials in inventory, conferring with various entities to make adjustments; correcting the shortages and obtaining credits.
• •Monitors and/or maintains inventory by applying fundamental control techniques; monitoring inventory level and replenishment lead times, anticipating needed items, updating inventory forecasts, minimum and maximum stock levels, and performing periodic cycle counts / inventories.
• •Monitors inventory by identifying idle, excess and obsolete stock and coordinates disposition as directed.
• •Supports inventory and/or warehouse operations by providing on-the-job training, troubleshooting issues at various phases of the receiving and shipping cycle, and serves as liaison among purchasing, vendors and other staff members to resolve operational issues.
• •Operates various types of equipment including a pallet lift and/or fork lift.

Responsibilities - Supervisor and/or Leadership Exercised:

None

Knowledge, Skills, and Abilities:

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• •Knowledge of fundamental inventory control procedures and systems.
• •Knowledge of office and administrative practices related to purchasing.
• •Skill in oral and written communication.
• •Skill in record keeping and performing detailed work.
• •Skill in data analysis and problem solving.
• •Skill in using computers and related software applications.
• •Skill in handling multiple tasks and prioritizing.
• •Ability to use various types of equipment, including a pallet lift and/or forklift.
• •Ability to perform detailed work in an accurate and organized manner.
• •Ability to establish and maintain good working relationships with other city employees and the public.

Minimum Qualifications:

• •Graduation from an accredited high school or equivalent plus three (3) years of experience in a warehouse/inventory control related field.
• •Education may substitute for experience up to the maximum of two (2) years.

Licenses and Certifications Required:

• •Valid Texas Class C Driver’s License, if required for the position.
• •If required for the position, legally mandated training must be completed within 1 year of employment

PREFERRED QUALIFICATIONS :

• •Demonstrated work experience working in an automotive shop, and/or automotive warehouse environment
• •Experience working with a large diverse fleet
• •Demonstrated work experience with automotive parts research, and issuance using vehicle make/model, body and equipment
• •Demonstrated work experience maintaining automotive inventory
• •Asset Management Software experience (inventory management or M5 preferred)
• •Experience working with components of a commercial vehicle cab, chassis, body, commercial brakes system (air brakes)





Compensation Range:

The annual hiring range for this position is $22.63-$25.46



Notes to Candidate:

NOTE: Cover letters and resumes are not being accepted for this position.

Schedule:

DAYS AND HOURS:

During training period:

Monday - Friday

7:00 a.m. - 4:00 p.m.

Post training period:

Monday-Friday

1:30 p.m.-10:30 p.m.

Occasional evening, weekend and/or holiday hours may be required based upon operational needs.

Work Location:

6301-J Harold Court

Applicants are expected to follow all directions as listed in this job posting.

The Inventory Control Specialist II position supports Austin Fleet Mobility Services Fleet Equipment Technicians by issuing parts, conducting parts research, and communicating updates effectively. In addition, the ICS II is responsible for ordering and receiving inventory from various vendors, performing daily cycle counts, and managing invoices and entering them into the portal, as well as managing returns from vendors. It is a MUST that applicants have the required automotive parts experience when applying for this position.

This position has been designated as an Essential Employee position. In the event of a city-designated emergency, Essential Employees provide services that impact the public health, safety, utility services, and welfare of members of the Austin community and other employees and ensure the continuity of essential operations. In such an emergency, Essential Employees may be called back in, may be required to modify their schedule, may be assigned to a city-designated work site, or may be retained on site to assist with operations and recovery.

Employment Application:

• •The City of Austin employment application is an official document; incomplete applications will not be considered.
• •Please be sure to detail on the application all current and previous employment, including all current and previous City of Austin employment.
• •The Employment Record should be complete with job titles, employment dates, and specific job duties, functions, and responsibilities for each position held. Note that this information will be reviewed to identify how you meet minimum and preferred qualifications.
• •When completing the City of Austin employment application, the work experience listed must include a month, year, and a verifiable Supervisor or Human Resources phone number.
• •Do not leave the “Duties and Responsibilities” sections blank. These will be considered incomplete applications.
• •For each position, please describe your specific experience as it relates to the minimum and preferred qualifications.
• •If you are selected as the top candidate, starting salary will be based on overall relevant experience from your application.
• •When completing Supplemental Questions, please note your answers to the supplemental questions must be supported by the information contained in your application.
• •Once the job posting has closed, applications cannot be changed; you will not be given the opportunity to provide additional work experience once you complete and submit your job application.

Additional Information:

Verification of your education (which may include high school graduation or GED, undergraduate and/or graduate degrees) is required