IT Project Coordinator

At Flynn, it's not just a job, it's a career

Reporting to the Director, ERP Systems, we’re looking for someone who will assist the Project Managers for projects by coordinating, planning, communicating and executing the delivery of core IT projects. These projects will typically be implementation of new software, upgrade of existing software, onboarding of new entities because of M&A activity and rolling out infrastructure solutions.

Our Team

We’re a growing team of collaborative individuals working together to solve hard problems and deliver consistent, scalable IT solutions. Everyone wears many different hats and works on several projects.

What We Offer

Funded training and development program

Subsidized in-house cafeteria and gym

Dental and supplemental medical plan

RRSP contributions

Employee and Family Assistance Program

Free parking and EV Charging facility

Family Events and Flynn Fest

Sports Sponsorship Program

Rogers Preferred Program

Perkopolis Retailer Discounts

A Day in the Life:

Assist the Project Manager with project scheduling, including action item tracking

Manage smaller projects related to M&A activities, branch moves, software tool rollouts, and minor hardware/network upgrades

Monitoring and managing completion of SOWs by internal staff and external vendors and assisting with obtaining quotes from subcontractors

Document management for PMO artifacts as well as any quote, invoices, etc. related to projects

Capture the definition and approval of project budget, scope, and deliverables

Preparation of communications, progress reporting and meeting agendas and minutes

Enforce project adherence to internal quality standards, processes, tools, and documentation

Actively support business analysis activities to ensure projects and technical solutions meet business objectives

Work with the Project Manager to develop and manage detailed work plans (often with many interrelated paths), project schedules, estimates and resource plans in conjunction with project team members and other involved business and IT teams

Work with the Project Manager to plan and manage project resources and conduct periodic project quality audits.

Track and manage project issues through to successful resolutions

What We Are Seeking:

Minimum of 2-3 years related experience working on IT projects with a strong interest in developing the project management skill set

Experience working on IT projects and an interest in project analysis and processes

Experience in defect tracking tools (such as JIRA), content management tools (such as Confluence), project management and time tracking tools

Knowledge of/experience in Agile practices (i.e. Scrum, Kanban)

Ability to understand complex architectural, networking and software issues

Prior experience in IT service delivery an asset

Adaptability to effectively deal with continually changing circumstances and priorities

Good detail orientation, effective collaboration and communication skills

Ability to deal with employees confidently and professionally at all levels of the organization.

Certified Associate in Project Management (CAPM) or similar certification will be an asset

A Day in the Life:

Assist the Project Manager with project scheduling, including action item tracking

Manage smaller projects related to M&A activities, branch moves, software tool rollouts, and minor hardware/network upgrades

Monitoring and managing completion of SOWs by internal staff and external vendors and assisting with obtaining quotes from subcontractors

Document management for PMO artifacts as well as any quote, invoices, etc. related to projects

Capture the definition and approval of project budget, scope, and deliverables

Preparation of communications, progress reporting and meeting agendas and minutes

Enforce project adherence to internal quality standards, processes, tools, and documentation

Actively support business analysis activities to ensure projects and technical solutions meet business objectives

Work with the Project Manager to develop and manage detailed work plans (often with many interrelated paths), project schedules, estimates and resource plans in conjunction with project team members and other involved business and IT teams

Work with the Project Manager to plan and manage project resources and conduct periodic project quality audits.

Track and manage project issues through to successful resolutions

What We Are Seeking:

Minimum of 2-3 years related experience working on IT projects with a strong interest in developing the project management skill set

Experience working on IT projects and an interest in project analysis and processes

Experience in defect tracking tools (such as JIRA), content management tools (such as Confluence), project management and time tracking tools

Knowledge of/experience in Agile practices (i.e. Scrum, Kanban)

Ability to understand complex architectural, networking and software issues

Prior experience in IT service delivery an asset

Adaptability to effectively deal with continually changing circumstances and priorities

Good detail orientation, effective collaboration and communication skills

Ability to deal with employees confidently and professionally at all levels of the organization

Certified Associate in Project Management (CAPM) or similar certification will be an asset