Jr Executive - Plant Procurement

Job Description – Plant Procurement Field Executive ( Chennai / Kerala Market)

Location 1: - Chennai, Tamil Nādu

Location 2 : - Trivandrum, Kerala

Location 3 - Kadiam , Andra Pradresh

Location 4 - Muchisha , West Bengal

Department: Procurement – Plants

Reporting To: Manager – Procurement

Role Summary

We are looking for a proactive and knowledgeable Plant Procurement Executive to be based in Chennai and Trivandrum . The role is responsible for identifying and developing new plant suppliers, managing day-to-day procurement activities, ensuring quality compliance, negotiating the best commercial terms, and coordinating timely dispatches with internal teams.

Key Responsibilities

Supplier Development

• •Identify and onboard new nurseries and plant growers in and around Kadiyam.
• •Build and maintain strong relationships with existing and new suppliers.
• •Continuously expand the supplier network to ensure competitive sourcing and reduce dependency on limited vendors.

Plant Sourcing & Procurement

• •Source plants as per business requirements, quality standards, and delivery timelines.
• •Coordinate daily with suppliers regarding plant availability, pricing, and production status.
• •Negotiate competitive prices, payment terms, and dispatch schedules.

Quality Control (QC)

• •Inspect plants before dispatch to ensure they meet the company's quality parameters.
• •Verify plant health, height, leaf count, pot size, root development, and overall appearance.
• •Reject or recommend corrective actions for plants that do not meet quality standards.

Dispatch Coordination

• •Coordinate with suppliers, transporters, and internal teams to ensure timely dispatch of plants.
• •Monitor loading, packing, and transportation to minimize transit damage.
• •Share dispatch updates and resolve any logistics-related issues.

Team Coordination

• •Work closely with Procurement, Fulfilment Centre (FF), Quality, Operations, and Logistics teams.
• •Maintain regular communication regarding order status, shortages, dispatch schedules, and market updates.
• •Support urgent sourcing requirements and ensure smooth execution of procurement plans.

Market Intelligence

• •Track plant availability, seasonal trends, pricing, and new varieties in the Kadiyam market.
• •Provide regular updates on market conditions, supplier performance, and procurement opportunities.

Required Skills

• •Strong knowledge of ornamental and indoor plants.
• •Excellent supplier negotiation and relationship management skills.
• •Good understanding of plant quality parameters and inspection methods.
• •Ability to coordinate multiple suppliers and dispatches simultaneously.
• •Strong communication and problem-solving skills.
• •Basic knowledge of Microsoft Excel and procurement reporting.

Preferred Qualification

• •Bachelor's degree in Horticulture, Agriculture, or any related field.
• •2–5 years of experience in plant procurement, nursery operations, or horticulture.
• •Experience working with nurseries and growers in the Kadiyam and muchisha region will be preferred.

Key Performance Indicators (KPIs)

• •Number of new suppliers developed.
• •Cost savings through effective negotiations.
• •On-time dispatch performance.
• •Supplier quality acceptance rate.
• •Reduction in procurement lead time.
• •Supplier relationship and retention.
• •Timely market intelligence and reporting.