Lead - Facilities Management

Job Description

Key Responsibilities

• •Lead and manage the Administration function across Corporate Office, PAN India branch offices, and 13 manufacturing units.
• •Coordinate and oversee the setup of new offices, including infrastructure, facilities, vendor management, and operational readiness.
• •Liaise with hotels, event partners, and internal stakeholders for successful planning and execution of corporate events, conferences, and business meetings.
• •Ensure smooth event management and seamless execution of employee, customer, and business events.
• •Maintain a clean, safe, and efficient work environment by supervising housekeeping and facility management services.
• •Oversee repairs, maintenance, and upkeep of corporate office infrastructure and facilities.
• •Manage company guest houses, including maintenance, occupancy planning, and expense control.
• •Administer fleet operations, including vehicle allocation, maintenance, driver management, insurance renewals, and regulatory compliance.
• •Ensure adherence to statutory, administrative, and operational compliance requirements.
• •Liaise with local government authorities, municipal bodies, and regulatory departments for approvals, licenses, and compliance matters.
• •Coordinate with the Purchase/Procurement team for administrative purchases, vendor identification, negotiations, and documentation.
• •Manage Annual Maintenance Contracts (AMCs) for office equipment, assets, and infrastructure.
• •Oversee domestic and international travel management, including travel policies, bookings, accommodations, and cost optimization.
• •Monitor and manage lease agreements for branch offices, factories, warehouses, and other company properties across India.
• •Handle office contracts, facility agreements, and vendor relationships for all PAN India locations.
• •Drive cost optimization initiatives while ensuring uninterrupted administrative support and service delivery.
• •Travel to offices, branch locations, and manufacturing plants as required to ensure operational effectiveness and compliance.

Key Skills & Competencies

• •Administration & Facilities Management
• •Vendor & Contract Management
• •Fleet & Travel Management
• •Event Management
• •Infrastructure & Facility Maintenance
• •Compliance & Government Liaison
• •Lease & Property Management
• •Negotiation & Cost Control
• •Stakeholder Management
• •Multi-location Operations Management