Lead Pharmacy Technician

Summary

The Lead Pharmacy Technician for Outpatient Pharmacy serves as an advanced, highly skilled technical expert responsible for coordinating, overseeing, and supporting complex outpatient pharmacy operations.

Duties

Total Rewards of a Allied Health Professional The GS 8 Lead Pharmacy Technician for Outpatient Pharmacy serves as an advanced, highly skilled technical expert responsible for coordinating, overseeing, and supporting complex outpatient pharmacy operations. The incumbent applies expert knowledge of Drug Enforcement Administration (DEA) regulations; Department of Veterans Affairs (VA) and Veterans Health Administration (VHA) policies; automated dispensing technologies; outpatient workflow processes; and controlled substance accountability principles. This position also provides designated backup support for controlled substance operations. Employees at this level independently perform assignments of substantial difficulty and act as a subject matter expert and primary resource for technicians working in outpatient service areas, ensuring strict compliance, accuracy, and diversion prevention standards. The incumbent also provides clinical support by assisting with prescription triaging, managing internal telephone or chat communications, and directing inquiries to appropriate staff. As a lead technician, the incumbent provides day-to-day operational direction, monitors workload demands, assigns tasks to maintain efficient workflow, and ensures that automation, equipment, and inventory systems remain fully functional and optimized. The technician integrates standard operating procedures into daily activities to support safe, accurate, and compliant medication distribution. Responsibilities include guiding and supporting staff in the supervisor's absence; training and mentoring new and experienced technicians; identifying developmental needs; and contributing to service wide quality improvement initiatives. The Lead Technician plays a key role in maintaining clear, consistent, and effective communication across the outpatient teams. This includes facilitating communication flow, reinforcing shared expectations, ensuring staff receive timely updates, and promoting alignment among technicians and pharmacists. The incumbent supports and promotes transparent information sharing, collaborative problem resolution, and coordinated operations to enhance consistency and team cohesion throughout the pharmacy. In addition, the Lead Technician provides operational coverage for outpatient pharmacy technicians as needed. This includes performing medication dispensing, prescription preparation, call center log coverage, inventory management, automated dispensing cabinet (ADC) stocking and restocking, and assisting with daily production to support service continuity. The incumbent performs quality assurance (QA) activities including monthly inspections/inventories, medication room audits, automation QA tasks, and workflow quality checkpoints. The position also serves as the designated backup for the Controlled Substances Technician during scheduled leave or unscheduled absences. In this capacity, the incumbent performs controlled substance dispensing, ADC restocking, medication room inspections, quality control practices, training support, and other duties necessary to ensure consistent, compliant, and uninterrupted pharmacy operations across both inpatient and outpatient environments. Work Schedule: Monday - Friday, 8:00 a.m. - 4:30 p.m., Rotating Schedules: 8:30 a.m. - 5:00 p.m., 9:00 a.m. - 5:30 p.m., 10:00 a.m. - 6:30 p.m.; Rotating Holidays Recruitment/Relocation Incentives (Sign-on Bonus): Not authorized Permanent Change of Station (Relocation Assistance): Not authorized Paid Time Off: 37-50 days of annual paid time offer per year (13-26 days of annual leave, 13 days of sick leave, 11 paid Federal holidays per year) Parental Leave: After 12 months of employment, up to 12 weeks of paid parental leave in connection with the birth, adoption, or foster care placement of a child. Child Care Subsidy: After 60 days of employment, full time employees with a total family income below $144,000 may be eligible for a childcare subsidy up to 25% of total eligible childcare costs for eligible children up to the monthly maximum of $416.66. Retirement: Traditional federal pension (5 years vesting) and federal 401K with up to 5% in contributions by VA Insurance: Federal health/vision/dental/term life/long-term care (many federal insurance programs can be carried into retirement) Telework: Not available Virtual: This is not a virtual position. Functional Statement #: Lead Pharmacy Technician Permanent Change of Station (PCS): Not authorized

Qualifications

Basic Requirements: United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy. English Language Proficiency - You must be proficient in spoken and written English in accordance with 38 U.S.C. 7403(f). Education or Experience: None required. For all grade levels and positions that accept both education and experience to qualify, equivalent combinations of qualifying education and experience that total at least 100% are qualifying. The combined percentage is determined by adding total qualifying experience as a percentage of the experience required for the grade level to the education as a percentage of the education required for the grade level. Certification (GS-07 and above): For positions above the full performance level, the employee must pass a national certification exam and hold an active national certification through either: Pharmacy Technician Certification Board (PTCB), Certified Pharmacy Technician (CPhT). National Healthcareer Association (NHA), Certified Pharmacy Technician (ExCPT). May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria). Employees may be reassigned, promoted up to and including the full performance (journey) level or changed to lower grade within the occupation but may not be promoted beyond the journeyman level or placed in supervisory or managerial positions. Employees in an occupation that requires a licensure/certification/ registration only at higher grade levels must meet the licensure/ certification/registration requirement before they can be promoted to those higher grade levels. Employees who are appointed on a temporary basis prior to the effective date of the qualification standard may not have their temporary appointment extended or be reappointed on a temporary or permanent basis until they fully meet the basic requirements of the standard. Employees who are converted to title 38 hybrid status under this provision and subsequently leave the occupation lose protected status and must meet the full VA qualification standard requirements in effect at the time of re-entry to the occupation. Employees initially grandfathered into this occupation who subsequently obtain additional education and/or licensure/certification/registration that meet all the basic requirements of this qualification standard must maintain the required credentials as a condition of employment in the occupation. Grade Determinations: Lead Pharmacy Technician, GS-0661-08 Experience: In addition to meeting the basic requirements, to qualify for the GS-08 you must possess at least 1 year of experience equivalent to the next lower grade level (GS-07). To be equivalent to the GS-08 level, experience must have also been earned while having an active CPhT or ExCPT as described below. For Reference GS-7 Pharmacy Technician Assignment: For all assignments above the full performance level, the higher-level duties must consist of significant scope, complexity and range of variety and be performed by the incumbent at least 25% of the time. Pharmacy technicians