Lead Project Manager, Project Management

Follow us on LinkedIn

Posting Reason:

New Position

Job Type:

Employee

Anticipated Duration in Months (for contracts and temporary assignments):

24

Job Family:

Project Management

# of Open Positions:

1

Faculty/Service - Department:

Project Management

Campus:

Main Campus

Union Affiliation:

N/A

Date Posted (YYYY/MM/DD):

2026/10/30

Applications must be received BEFORE (YYYY/MM/DD):

2026/11/23

Hours per week:

35

Salary Grade:

Non-Union Grade NM1

Salary Range:

$107,503.00 - $134,379.00

About the faculty/service: Facilities

Facilities services are characterized by a dynamic and creative growing team where the winds of change are blowing, offering people like you opportunities to use your leadership and innovation skills to contribute to the achievement of their inspiring mission: to deliver best in class research infrastructure, reshape campus life and student experience, and provide a sustainable environment for students, researchers, teachers and community.

uOttawa’s facilities encompass three main sites that are comprised of over 600,000 square meters of building space (over 6.4 million square feet), 42.5 hectares of grounds, 125 buildings and 4,500 beds in 11 residences. There are over 150 employees in Facilities, including Project Managers, Energy and Commissioning Specialists, Mechanical and Electrical Engineers, Architects, and space Planners. The facilities capital and operating expenditures are in the range of $100M for the University’s $2.0 billion assets under management. The 20-year Capital spending plan envisions $4.0 billion of new investment highlighted by uOttawa launch of project Top Shelf, a $300 million capital investment to build a new facility for the Faculty of Health Sciences at uOttawa’s River Campus, as well as a tower at the Roger Guidon campus to house uOttawa’s new Advanced Medical Research Center (AMRC).

• Position purpose:
• The Lead Project Manager, Project Management is responsible and accountable for the successful delivery of assigned projects within budget, on schedule, and in accordance with the approved scope, applicable government codes and regulations, and established project management methodologies. The position also contributes to the successful advancement of the overall program by working collaboratively with counterparts in Facilities services planning and operations departments and by leading defined components and workstreams within assigned projects.

Lead and coordinate multidisciplinary project teams within a matrix organizational structure, providing direction and accountability for project deliverables while working collaboratively with functional managers and clients. Build effective team relationships, align resources and priorities with project requirements, and facilitate collaboration across functional areas to achieve project objectives.

In this role, your responsibilities will include:

• •Project Management: Manage and coordinate the delivery of assigned projects throughout all stages of the project life cycle, from initiation through planning, design, procurement, construction, commissioning and close-out. Ensure project objectives, scope, schedule, budget, quality and performance requirements are achieved. Establish and maintain project plans, schedules, deliverables and controls, and proactively identify, assess, and manage project risks, issues, dependencies and opportunities. Resolve issues within delegated authority and escalate complex or material matters to the Senior Manager, Project Management, with recommendations for resolution.
• •Project Development: Lead the development and planning of assigned projects to establish a clear and achievable basis for delivery. Direct and coordinate the preparation of business cases, studies, designs, plans, specifications, schedules and cost estimates, as appropriate to the project stage. Work with clients and stakeholders to establish project objectives, priorities, scope, deliverables and success criteria, and translate these requirements into integrated project work plans and schedules. In addition, prepare comprehensive project charters used to formulate the basis of agreement on project objectives, goals, and desired outcomes.
• •Stakeholder Relationship: Establish and maintain effective working relationships with clients, project sponsors, vendors, internal stakeholders and project team members. Proactively communicate project status, risks, issues, decisions and emerging requirements to ensure stakeholders are appropriately informed and engaged. Facilitate the resolution of competing priorities and requirements, and develop, evaluate and negotiate options and alternative solutions to support successful project outcomes. Foster effective collaboration between project delivery teams and operational stakeholders to facilitate a coordinated transition into operations.
• •Contract and Performance Management: Monitor project progress according to contract requirements and ensure proper follow-up is made with vendors. Manage within key performance indicators and other tools to closely monitor and reinforce contract requirements with the support of professional consultants. Monitor the performance of vendors and reinforce contract requirements to ensure the terms of contracts are fulfilled. Complete and submit vendor evaluation as recommended by Procurement. With the support of the Senior Manager, Project Management, protect the University’s interests and execute mitigation plans with non-compliant service providers and approve invoices in accordance with project requirements and terms of contracts.
• •Scope, Change, Risk and Issue Management: Establish and maintain effective processes for managing project scope, changes, risks and issues. Assess proposed changes for their impact on scope, cost, schedule, quality, risk and project objectives, and ensure changes are appropriately documented, approved and incorporated into project plans and controls. Maintain current risk and issue registers and implement mitigation and contingency measures to minimize impacts on project outcomes. Escalate significant changes, risks and issues in accordance with established governance and delegated authorities
• •Financial Management and Procurement: Develop and maintain project budgets, cost plans and financial forecasts appropriate to the project stage. Accountable for integrity of the budget allocated to the project, to this end responsible to monitor project expenditures, commitments, cash flow and forecasts to ensure projects remain within approved funding and financial parameters. Lead the preparation and updating of cost estimates and budgets, provide regular financial reporting, and identify and address emerging cost pressures. Initiate and manage requests for proposals, tenders and other competitive procurement processes in accordance with University policies and applicable procurement requirements and oversee the procurement process through contract award.

• •Governance, Compliance, and Quality: Ensure projects are delivered in accordance with project management methodologies, University policies, applicable legislation, codes, standards and regulatory requirements. Ensure appropriate project documentation, approvals, reporting and decision records are maintained in the uOttawa file management system throughout the project life cycle. Monitor compliance with applicable occupational health and safety, hazardous materials and other regulatory requirements, and ensure appropriate corrective action is taken where deficiencies are identified.
• •Project Reporting and Controls: Establish and maintain appropriate project controls to monitor and report project performance against approved scope, schedule, budget, quality, risk and key milestones. Prepare regular project status reports, forecasts and decision materials for project sponsors, governance committees and senior management. Provide timely and accurate information to support informed decis