Legal Secretary

Posting Close Date

Applicants must submit their completed application by 11-15-2026 at 11:59 p.m. MST

Application and Special Instructions

APPLICATION REQUIREMENTS:

As part of the online application process, all applicants are required to submit an updated chronological resume and cover letter at the time of application. Applications that do not include both documents by the recruitment closing date will be considered incomplete and will not be considered.

Please submit a cover letter that addresses your professional qualifications listed in the job posting. In addition, please include your typing speed (words per minute).

**Cover letters that do not include this information will be considered incomplete and will not be considered moving forward.**

If you possess any of the preference points or educational requirements listed on the posting, and wish to receive consideration for the experience, the supporting documentation should be attached to your application.

Applicants who meet the minimum qualifications will be evaluated based on the education and work experience provided in their employment profile, preferred qualifications, cover letter, and resume.

• Interview Information:
• The highest scoring applicants will be invited to an in person panel interview at the City Attorney’s Office during the week of November 30, 2026.

A hiring interview MAY also be conducted as part of the selection process.

• Important Information:
• This position is on-site at the City Prosecutor’s Office.
• The following pre- employment requirements apply to this position:

• -Must obtain a valid and unrestricted Arizona Driver’s License
• -Must successfully complete a background investigation

The eligibility list established by this process may be used to fill positions that become available over the next six (6) months.

• Recruiter Information:
• If you have any questions, please contact Noelle Smith at [email protected].

ABOUT THIS JOB

Position Specific Summary

The Legal Secretary position at the City of Tucson’s Prosecutor’s Office provides legal administrative and clerical support to attorneys. Manages and maintains dockets and files and prepares legal documents.

Work is performed under the supervision of a Litigation Support Supervisor. This position does not supervise.

Duties and Responsibilities

• •Processes various court documents including motions and long form complaints. Format, edit and file motions with various courts. Updates cases with minute entries, plea offers and hearing dates in case management system.
• •Generates, proofreads and files various legal documents and forms as needed for court or as requested by attorneys. Must adhere to strict task deadlines.
• •Requests, retrieves and discloses evidence in each case. Requests documents from other agencies. Redacts documents and discloses. Obtains, redacts and discloses body camera video and audio or video evidence as needed for disclosure.
• •Assists public and/or victims in person and on the phone. Calendaring events and deadlines. Enters statistics and runs reports.
• •Orders and retrieves physical evidence from Tucson Police Department evidence section. Reviews files for retention periods. Performs all other duties and tasks as assigned. Cross train and rotates assignments with other legal secretaries. Provide back-up support to Paralegal.
• •Performs other tasks and duties as assigned.

Working Conditions

Mostly office environment.

All duties and responsibilities listed are subject to change.

MINIMUM QUALIFICATIONS

• Education: Six (6) months post high school
• Work Experience: Two (2) years of directly related experience.
• Any combination of relevant education and experience may be substituted on a year-for-year basis.

• PREFERRED QUALIFICATIONS:
• Experience and knowledge gained from working in a related environment, such as a law enforcement agency, a law office or court.
• Legal knowledge of the litigation process and experience regarding service of process of summons & complaints, notices of claim, subpoenas, and depositions.
• Understanding of the attorney-client relationship and privilege.
• Be able to obtain a Notary Public commission.
• Must be able to prioritize, organize, and complete multiple projects and tasks that overlap. Determine the necessary responses and follow-up to questions received from department personnel, as well as members of the public, to varying subject matter.

POSITION DETAILS

Job Profile

J0134 - Legal Secretary To view the full job profile including classification specifications and physical demands click https://www.tucsonaz.gov/Departments/Human-Resources/Tucson-Talent .

Compensation Grade

G105

Hourly Range

$21.96 - 32.94 USD The City of Tucson considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

Fair Labor Standards Act (FLSA)

Non-Exempt

Position Type

Regular

Time Type

Full time

Department

City Attorney

Department Link

https://www.tucsonaz.gov/Departments/Tucson-City-Court/City-Attorneys-Office

Background Check

This position has been designated to require a criminal background check. The City of Tucson is a Second Chance Employer.

ABOUT US

Benefits

The City of Tucson offers a generous benefits package for benefit-eligible positions. The comprehensive, flexible, and affordable coverage is designed to optimize health and well-being, security and future, and peace of mind. Benefits begin with medical, dental, vision, life, disability, and FSA coverage, surpassing your standard 401(k) program by offering a rich pension plan plus optional Roth and pretax deferred compensation savings. With your well-being in mind, our paid time off program provides new hires with 38 paid days off in the first year of employment, with time off increasing steadily in subsequent years. We offer twelve weeks of paid parental leave, paid tuition reimbursement, student loan repayment, off- and on-the-job training, and opportunities to forge connections with peers and the community through employee resource groups and paid volunteer hours. You can learn more about our benefits at https://www.tucsonaz.gov/Departments/Human-Resources/Employee-Benefit-Snapshot.

Citizenship

The City of Tucson employs only U.S. Citizens and lawfully authorized non-U.S. Citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Status. The City of Tucson does not offer visa sponsorship.

City of Tucson is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer

The City does not discriminate based on race, color, religion, sex (including sexual orientation, gender identity, and pregnancy), national origin, veteran status, age, disability, genetic testing, or any other protected status. If you believe you have been a victim of discrimination, you may file a complaint with the City of Tucson's Office of Equal Opportunity Programs, U.S. Equal Employment Opportunity Commission (EEOC) or Arizona Attorney General's Office of the Civil Rights Division (ACRD).

ADA Accessibility Complaint Form

The City of Tucson is committed to providing access and reasonable accommodation for individuals with disabilities or who require religious accommodation ; please contact Human Resources at EmployeeLeaves@tucsonaz.gov or 520-791-2619.

Recruiter Name

Noelle Smith (103931)

Recruiter Email

[email protected] For Human Resources general questions please contact 520-837-4190.