Legal Secretary - Aviation Liability

About the Role

An exciting opportunity has arisen for an experienced Legal Secretary to join our growing Aviation Liability practice in Hong Kong.

Supporting a newly appointed Partner and their team, you will play a key role in ensuring the smooth running of a busy and fast-paced practice. This position offers the opportunity to work closely with market-leading aviation lawyers on complex, high-profile matters while providing exceptional administrative and client support.

We are looking for a proactive, highly organised professional who enjoys working collaboratively, thrives in a dynamic environment and takes pride in delivering a first-class support service.

Key Responsibilities

• •Provide dedicated secretarial and administrative support to the Partner and wider Aviation team.
• •Manage complex calendars, coordinate meetings, travel arrangements and appointments.
• •Prepare, amend, format and proofread legal documents, correspondence and presentations.
• •Manage incoming and outgoing communications, including monitoring emails and handling client enquiries professionally.
• •Maintain electronic and physical matter files in accordance with firm procedures.
• •Prepare court bundles, hearing materials, trial bundles and other legal documentation.
• •Assist with filing and service of court documents and track important litigation deadlines.
• •Support billing and financial administration, including draft bills, expenses, disbursements and invoice processing.
• •Assist with client onboarding, matter opening and document management processes.
• •Prepare reports, spreadsheets and other administrative documentation as required.
• •Liaise effectively with lawyers, clients and business services teams across Asia Pacific and globally.
• •Prioritise competing demands while maintaining a high level of accuracy and responsiveness.
• •Provide broader team support and assist colleagues as required.

About You

To be successful in this role, you will have:

• •Previous experience as a Legal Secretary supporting Partners and senior fee earners within a law firm or professional services environment.
• •Experience supporting litigation, insurance or aviation matters would be highly regarded.
• •Excellent organisational skills with the ability to manage multiple priorities and deadlines.
• •Strong document formatting and administrative capability.
• •Advanced proficiency in Microsoft Office, particularly Outlook, Word and Excel.
• •Exceptional attention to detail and commitment to producing high-quality work.
• •Excellent written and verbal communication skills.
• •A proactive, solutions-focused approach and the confidence to work independently.
• •Professional discretion and the ability to handle confidential information appropriately.
• •A positive, flexible and collaborative team-oriented mindset.

Why Join Us?

This is an opportunity to be part of a growing Aviation Liability practice and support a highly respected Partner as they establish and expand their team. You will join a collaborative and inclusive environment where your contribution is valued and where there are opportunities to develop your skills and career within a leading international law firm.

The Firm

When you work at Clyde & Co, you join a team of 500 partners, 2,400 lawyers, 3,200 legal professionals and 5,500 people in nearly 70 offices and associated offices worldwide. Our values are the principles that guide the decisions we make, unite us in our endeavours and strengthen our delivery, for both our clients and our firm. We work as one, excel with clients, celebrate difference and act boldly. We are committed to operating in a responsible way by progressing towards a diverse and inclusive workforce that reflects the communities and clients it serves. We are devoted to providing an environment in which everyone can realise their potential, using its legal and professional skills to support its communities. We do this through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment, including through our commitment to the SBTi Net-Zero standard and the setting of ambitious emissions reduction targets.

Our Commitment

Clyde & Co is proud to be an equal opportunities employer. Our values encourage us to support fairness, celebrate diversity and prohibit all forms of discrimination in the workplace to allow everyone to excel at work. Therefore, we welcome and encourage all applications from suitably qualified individuals, regardless of background or identity. Learn more about our interview process.

A Note on Privacy

Please take a moment to read our privacy notice . This describes what personal information Clyde & Co (we) may hold about you, what it’s used for, how it’s obtained, your rights and how to contact us as a data subject.

If you are submitting a candidate as a Recruitment Agency Partner, it is an essential requirement and your responsibility to ensure that candidates applying to Clyde & Co are aware of this privacy notice.

This is the job description as constituted at present; however, Clyde & Co reserves the right to reasonably amend it in accordance with the changing needs of the business.