Licensing & Regulatory Compliance Paralegal

This a Philippine-based position;

DISCLOSURES

The specific statements shown in each section of this job description are not intended to be all-inclusive. They represent typical elements and criteria considered necessary to perform the job successfully. The job’s responsibilities/tasks may be modified and/or expanded over time. Company will inform the personnel member when changes in the respective job description are made.

ABOUT THE COMPANY

Enterprise Management is a full-spectrum consulting and management firm specializing in back-office operations, financial infrastructure, and executive oversight for health and human services organizations. We provide strategic support to affiliated companies through contractual partnerships, optimizing operations and maintaining compliance across multiple industries including behavioral health, primary care, real estate, supportive housing, and food service.

Our goal is to relieve mission-driven companies of administrative burden by overseeing financial and operational systems that allow leadership teams to focus on quality care and innovation.

COMPANY WEBSITE : https://enterprisemanagement.org/

COMPANY PHONE NUMBER : (667) 309-5345

HUMAN RESOURCES PHONE NUMBER : (667) 309-5345 ext 10

POSITION TITLE : Licensing & Regulatory Compliance Paralegal

ALTERNATE TITLE(S) : Paralegal Support Specialist

COMPANY : Enterprise Management Solutions, LLC (in support of all customer companies under contract)

DIVISION : Legal Affairs (or select from: Office of Legal Affairs / Corporate Counsel Division / Legal Operations Division)

DEPARTMENT :

UNIT : n/a

BENEFITS PACKAGE : Ineligible

WORK SCHEDULE : Monday – Friday, 8:00 AM EST – 5:00 PM EST

ACCOUNTABLE TO: CEO / General Counsel

ACCOUNTABLE FOR: Timely and accurate administrative support of legal workflows, document processing, and legal recordkeeping across all affiliated companies

CLASSIFICATION : Exempt – Independent Contractor / Vendor (Non-U.S., W-8BEN)

COMPENSATION RANGE : Ranges between $7 to $8 per hour

ANTICIPATED TRAVEL : None

WORKING CONDITIONS: Remote only

• SUMMARY OF RESPONSIBILITIES
• Enterprise Management Solutions is seeking a highly analytical, detail-oriented, and process-driven Licensing & Regulatory Compliance Paralegal to manage all aspects of licensing and regulatory compliance for Enterprise and its contracted client entities.

• This role is responsible for the end-to-end lifecycle of licensing , including application preparation, regulatory coordination, submission (with CEO approval), monitoring, renewal, and compliance tracking across multiple jurisdictions and regulatory agencies.
• The position plays a critical role in protecting the organization’s ability to operate by ensuring that all required licenses are obtained, maintained, and renewed in full compliance with applicable laws and regulations.

• CORE RESPONSIBILITIES
• 1. Licensing & Application Management

Coordinate, compile, and prepare all licensing applications for submission to federal, state, and local regulatory agencies

Ensure all application materials are complete, accurate, and compliant with jurisdictional requirements

Maintain detailed knowledge of licensing requirements across multiple jurisdictions

Prepare application summaries and risk notes for executive review

Submit applications only after receiving documented CEO approval

2. Regulatory Communication & Agency Coordination

Serve as the primary point of contact for all licensing agencies

Handle inbound and outbound communications with regulatory bodies regarding:

Application submissions

Renewal processes

Requests for additional information

Status updates and compliance inquiries

Receive and manage calls from licensing agencies , ensuring:

Timely response and documentation

Immediate escalation of critical matters

Escalate all significant agency communications to the Program Director and notify the CEO as appropriate

Maintain professional, accurate, and compliant correspondence at all times

3. Monitoring & Compliance Oversight

Maintain a centralized licensing log/dashboard with real-time status updates for:

All applications

All active licenses

All renewal timelines

Monitor licensing status for:

Enterprise Management Solutions

All entities contracted with Enterprise for licensing services

Ensure continuous compliance with all regulatory requirements

Identify and proactively address risks, delays, or deficiencies

4. Renewal & Deadline Management

Track all license expiration dates across all entities

Initiate renewal processes no less than 90 days prior to expiration

Compile updated documentation and prepare renewal applications

Obtain CEO approval prior to submission of all renewal applications

Ensure zero lapses in licensing

5. Documentation & Recordkeeping

Maintain complete, organized, and audit-ready records of:

All applications

Agency correspondence

Approvals, denials, and conditions

CEO approvals for all submissions

Ensure all documentation is securely stored and easily accessible

Maintain version control and submission history

6. Client Licensing Support

Provide licensing coordination services to external entities contracted with Enterprise

Communicate with clients to gather required documentation and information

Ensure client compliance with regulatory requirements

Act as liaison between clients and regulatory agencies

7. Internal Coordination & Escalation

Work closely with:

CEO

Program Director

Legal team

Escalate all material issues, risks, delays, or regulatory concerns promptly

Provide clear, concise updates on licensing status and risks

Ensure alignment with operational and regulatory priorities

SKILLS & COMPETENCIES

Exceptional analytical and organizational skills

Strong attention to detail with high accuracy standards

Ability to manage multiple deadlines and complex processes simultaneously

Strong written and verbal communication skills

Ability to interact professionally with regulatory agencies

High level of accountability, ownership, and discretion

Ability to work independently in a remote environment

Governance & Control Requirements (Critical)

❗ No licensing application or renewal may be submitted without prior CEO approval

❗ All applications and licenses must be tracked in real time

❗ All renewals must be initiated at least 90 days prior to expiration

❗ All regulatory communications must be documented and escalated as required

❗ No lapse in licensing is acceptable

Additional Information

This position is part of the Legal Department and reports directly to the CEO

The role is mission-critical to maintaining operational compliance

The position requires strict adherence to regulatory timelines and internal controls

The individual in this role will serve as a key compliance safeguard for Enterprise and its client entities

LEVEL OF EDUCATION / TRAINING / QUALIFICATIONS

Juris Doctor (JD) strongly preferred , OR

Currently enrolled in a Juris Doctor (JD) program (required if JD not yet obtained)

Bachelor’s Degree required (Legal Studies or related field preferred)

Minimum 2+ years of experience in:

Legal support

Regulatory compliance

Licensing or administrative law