Logistics & Asset Management Specialist – Cryptographic Equipment

Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

Who we are supporting

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.

Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.

Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.

Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.

Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers.

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.

The program

Assistance and Advisory Service (AAS)

The NATO Communications and Information Agency (NCI Agency) is NATO’s principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

Role ID – 2026-0162

Role Background

The CSSC/AMSB Crypto supply section is manned to provide Crypto Controlled Items (CRYPTOMATERIAL) the supply chain services like, receipt of pallets/boxes, check/validation of all received items, recording of items within the internal ERP and Accounting Reporting Distribution System Cards, labeling of items, storage of items within the Crypto facility, prepare/palletize CRYPTOMATERIAL for the shipments, coordinate the shipments with dedicated Crypto facilities, prepare Purchase Requests (PRs) within the ERP and Cards, ship items and follow-up the shipment until the destination. Current efforts by CSSC in support of constant growing CRYPTOMATERIALs exceeds a Full Time Equivalent (FTE) employees’ work. Asset Management Supply Branch, Crypto Supply Section requires personnel to conduct CRYPTOMATERIAL lifecycle performance-based tasks in support of DCIS and Agency Top priority projects. Personnel will conduct receipt of CRYPTOMATERIAL, storage and shipments at CSSC and preparing shipments to and from NATO locations.

Role Duties and Responsibilities

Conducting of both physical and software receipt, manages and controls the receipt, storage and issue of Cryptographic related equipment within the Cryptographic storage area falling under POs related to all NATO projects implemented at CSSC.

Manage and maintain up to date and accurate records for Crypto material in accordance with NATO Directives and validate all items on Cards to ensure they match by type and quantity and in absence of errors, he will also post receipt in EBA (internal ERP).

Be able to manage the destruction of Cryptographic equipment as prescribed or as directed by NATO Cyber Security Service Line directives and policies. As well as effectively use of the repair chain for Cryptographic hardware upon exchange of unserviceable Cryptographic hardware;

Manages the scheduling and tracking capability of CSSC activities in support of

operations, exercises, projects static Communications Information Systems (CIS) and Deployable CIS (DCIS).

Manages the directing, supervising, planning, coordinating, monitoring and reporting upon all technical work and ensures that all logistic work is performed in line with Agency’s, industrial and/or military standards;

Conducts coordination with the CSSC Crypto custodian in regards to the execution, planning, logistical, and asset issues;

Supports the Crypto Custodian to manage Annual Inventory Inspections and that they are conducted in accordance with Property Accounting Officer (PAO) Directives and CYBER Security Service Line (CSSL) Directives, and coordinated with all Sub-PAO, Service Line Managers and System Managers for accuracy and accountability;

Essential Skills, Experience and Certifications

The personnel must have basic computer literacy with regards to reading, writing, data inputs and basic Microsoft suite skills to include Word and Excel. The personnel will be taught how to conduct entries into Agencies Enterprise Resource Planning (ERP) tool and Accounting Reporting Distribution System (Cards). Contractor’s personnel is not required to have an understanding of ERP use, but must be able to follow instruction and how-to manuals to execute.

The personnel must have attended the CARDS for NATO Crypto Custodian (A0006) course and the Crypto Administration course (A0004).

The personnel shall have extensive, documented experience of working in CRYPTO MATERIAL environment: he must be able to unequivocally identify items and validate them before to post receipt within the ERP and Cards.

The personnel must be autonomous for movements from-to the Main Gate to escort freight forwarders trucks if necessary.

The personnel must have completed vocational training at a higher level in Logistics, Supply, Chain Management or relevant discipline or equivalent combination of qualifications with 5 years related experience;

The personnel must have good understanding of NATO Crypto Regulations, Directives, and Policies or National equivalent;

The personnel must have advance knowledge of handling, storage, and security procedures of Crypto Materials;

The personnel must be capable of conducting physical warehouse operations to include lifting and stacking boxes (25kg max), preparing and moving pallets via a pallet jack.

The personnel must wear appropriate protective clothing. Pants and steel toed shoes are mandatory for working within the Agency’s warehouse.

The personnel must remain in compliance with all Agency Health and Safety standards.

Language Proficiency

Business English

Working Location

Brunssum, The Netherlands

Working Policy

On-site

Travel

Some travel to other NATO sites may be required

Security Clearance

Valid National or NATO Comic Top Secret personal security clearance