Maintenance Planner Scheduler

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Compensation Grade

The purpose of the Asset Care Planner/Scheduler role is to ensure non-emergency preventive and corrective maintenance work is appropriately planned and scheduled to ensure safe, efficient execution of asset maintenance in support of safe, compliant, and reliable plant operations. The role will also be responsible for ensuring accurate and timely creation and management of maintenance system master data.

Accountability 1: SHE Excellence

Ensuring compliance with SHE (Safety, Health, Environmental) standards and expectations set through the INEOS Life Saving Rules and the INEOS 20 Principles of Process and Behavioral Safety.

Leads the work group’s efforts in promoting and demonstrating safe behaviors through personal and team participation in SHE activities including incident investigations, HAZOP's, audits, observations, housekeeping and in reviewing team and others' safety incidents and near misses.

Ensure the safe and reliable operation of the plant by strict adherence to plant procedures and timely completion of all asset integrity activities.

Develop and maintain procedures as needed to comply with facility maintenance, ISO 9000, and process safety management requirements.

Maintain safety and regulatory equipment at all times and report any defects.

Accountability 2: Planning

Plan routine and preventive asset integrity and inspection jobs to establish accurate job steps and proper manpower utilization using equipment history, maintenance procedures and technical information.

Produce job packages to provide inspection records, parts lists (BOM), procedures and complete information associated with a job.

Produce job estimates for large jobs to assist in decisions within business guidelines.

Procure parts, materials and equipment through the defined procurement workflow in a timely manner that meets the set job priority for scheduling (including expediting for emergency work).

Interface with Purchasing and Stores to resolve issues and barriers that occur in the parts procurement process.

Use the planning/scheduling tools in SAP.

Create SAP preventative maintenance plans.

Accountability 3: Scheduling

Determine accurate requirements for and schedule all material (including common tools and erection equipment) and manpower for low priority work orders to achieve cost effective and timely maintenance work.

Execute the process that plans and schedules the Asset Care and Inspection maintenance work for a rolling 3-month window.

Deliver an agreed 3-week fully engineered and resourced plan to optimize the use of resources and deliver a productive, cost effective and safe maintenance service to the Assets.

Plan, pre-engineer and coordinate all maintenance work for the allocated discipline including ensuring all third party, Risk Assessments, Work packs, materials, tools/equipment and services, are available to deliver the maintenance plan.

Monitor and drive progress to meet the schedule. Identify, address and report upon issues with the potential to effect scope, progress, quality or cost.

Develop and plan Outage scope and support centralized TAR team to deliver TAR work scope.

Maintain the asset work history data in the maintenance management system to enable effective planning.

Plan and prepare work to ensure full KPI compliance requirements and no overdue statutory items.

Prepare and analyze metric reports and applicable maintenance process performance KPIs.

Record, track and monitor craft headcount and capacities to ensure adequate schedule loading on a weekly basis.

Work with the Asset teams, managers, and others to develop work-around schedules to alleviate forecasted impacts to the critical path activities.

Work closely with others involved in the maintenance work process to handle schedule breaks that are approved.

Perform review of drafted weekly schedule to optimize the use of site maintenance shared resource groups.

Accountability 4: Provide Centralized Maintenance Support to Assets:

Delivering against front-end maintenance KPIs and suggesting interventions for measurable improvements where required.

Ensuring compliance with the agreed maintenance planning processes/workflow.

New equipment and spare parts inventory analysis, set up, change descriptions and deletion.

Determine job sequence and priority through coordination with production, maintenance supervisors, and planner/schedulers.

Managing and tracking maintenance PM performance. Those duties include generation of daily work orders and equipment PM’s, daily work order assignment, creating equipment PM’s and database reports.

Ensures that the preventive maintenance program is a living and evolving program that is updated and optimized at all times.

Support production activities at all times by ensuring minimum response times to equipment breakdowns and achievement of equipment availability targets.

Support and coach members of the Asset Support and Asset teams on the maintenance workflow process.

Work directly with other planning and scheduling team members as needed to ensure all required deliverables are achieved.

Coordinate weekly scheduling meetings with Work Execution Supervisors, Coordinators, Maintenance Supervisors, Operations Supervisor, Planners, and others.

Accountability 5: Budget and Cost Management

Leverage knowledge and skills of SAP software to forecast labor, services, and material costs in order to execute maintenance strategies and provide cost to Asset Managers.

Scope and estimate all requested INEOS and contractor work, challenging as necessary prior to work commencing. Progress work authorization via agreed processes and monitor execution to deliver a cost effective service.

Leverage knowledge and skills of SAP software to forecast labor, services, and material costs in order to execute maintenance strategies.

Manage weekly services and materials maintenance budget allocation and provide reports on both estimated and actual Monthly spends.

Participates in pre-job review meetings with outside service contractors to review job requirements.

Procurement of maintenance goods and materials including initiating requisitions, tracking purchase orders, and goods receipts using computerized system.

Analyze the execution of the job versus the job plan and compares labor and material actual versus estimates. Updates standard jobs if applicable.

Assist maintenance in obtaining additional tools, material, and services required for planned jobs during execution.

Support the sites in the commitment to ensuring effective procurement processes and internal controls are in place with legally compliant standards.

Actively participate in the plant Quality process and ensure that manpower, man-hour, and cost estimates are available for all planned work.

Generate and implement cost reduction ideas to continuously improve cost efficiencies for the department and plant.

Accountability 6: Serve as Step-up/Backup for Asset Care and Inspection Superintendent

Supervises the Technicians and Craftsmen within area of responsibility.

Knows and follows all safety and environmental rules/regulations that affect the work area, adhering to all job expectations and both company and department policies and procedures.

Perform field audits

Leads a high-quality start of day meeting that clearly communicates expected safety and job performance behaviors and results.

Develops relationships to promote teamwork between organizations.

Spend some portion of their day in the work area or in the field coaching/supp