Management and Program Analyst

Summary

This position serves as a Management and Program Analyst for the Office of Airports (ARP), in an Airports District Office/Region. Incumbent provides administrative and analytical work that directly supports the ARP mission and operational objectives. The work contributes to the improvement of productivity, effectiveness, and efficiency in program operations and administrative support activities within the organization.

Duties

FV-F Duties: Performs basic but progressively more difficult assignments under the close direction of a manager, project/program manager, team leader, or more experienced professional. Applies basic knowledge of routine procedures and techniques involved in carrying out the work of the organization and applies these procedures and practices within the framework of established guidelines to accomplish assignments. Typical assignments may include, gathering general data/information from various sources, conducting limited research, applying standardized policies and procedures, and working with higher level professionals to perform day-to-day operations. Utilizes automated program analysis systems, tools and software programs to support planning, controlling and analysis of projects and programs. FV-G Duties: Under the general direction of a manager, provides program support to the Airport Improvement Program (AIP). Typical duties may include, but are not limited to the following: Initiates Airport Improvement Program (AIP) programming actions and reservation of funds in SOAR in accordance with business rules. Ensures programming actions comply with established deadlines. Reviews, validates and tracks distribution of grant documentation and ensures grant files are maintained in accordance with policy and procedures in support of an annual clean audit. Identifies issues, makes recommendations and takes corrective action as identified by internal/external audits. Tracks, monitors and reports expenditure rates and expiring or excess AIP grant funds to the management team. Prepares, processes and tracks grant closeout packages. Validates funding amounts, projects amounts and fund types are properly adjusted and are in accordance with policy and procedures. Reports discrepancies to a manager or higher level employee. Initiates and completes grant close-out actions in SOAR and provides closeout documentation to Accounting (AFN/AMK) to ensure grants are closed in SOAR and Delphi. Provides AIP funding information on airport projects related to PFC application to program managers. Reviews notices submitted to the FAA and/or tracks receipt and processing of FAA Form 5010 for updating the FAA's National Flight Data Center (NFDC) systems. Contacts are primarily internal to the organizational unit, major subdivision, or LOB/SO with a manager and other employees to share information regarding established agency policies and procedures, provide data and/or written analyses, and/or explain the statuses of assignments. Established policies/procedures provide general guidance or direction for most assignments, but allow some discretion for incumbent to select the most appropriate approach(es). Incumbent performs most assignments under the general direction of a manager, project/program manager, team leader, or more experienced professional. Demonstrates some independence in planning time and using assigned resources to accomplish tasks and use assigned resources. Independently resolves routine problems and refers complex issues to a manager, project/program manager, team leader, or more experienced professional when guidelines are not available or applicable. Work is reviewed frequently during assignments and at completion to ensure timeliness, policy compliance, and alignment with the requirements of projects and/or other work activities.

Qualifications

FV-F: To qualify for this position at the FV-F (FG/GS 5-9) level, you must demonstrate in your application that you possess three (3) years of general experience of which one (1) year is equivalent to the FG/GS-4 level. General Experience for FV-F includes analyzing problems to identify significant factors, gathering pertinent data, and recognizing solutions; planning and organizing work; and communicating effectively orally and in writing. FV-G: To qualify for this position at the FV-G (FG/GS 10-11) level, you must demonstrate in your application that you possess at least one year (52 weeks) of specialized experience equivalent to the FV-F (FG/GS-5-9) level. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position and is typically in or related to the work of the position to be filled. Specialized experience for the FV-G level is: Experience utilizing various automated databases, software programs and tools (i.e. Microsoft Word, Excel, PowerPoint, etc.) to gather and extract data from multiple sources and/or provide administrative and program support to an organization of professional/technical staff. Experience performing administrative functions, such as procurement of supplies/services, time and attendance, budget, and travel. Experience with project and/or grant management. Qualification requirements must be met by the closing date of this vacancy announcement. As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the application in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA. In lieu of providing a KSA narrative response in the text box listed below each KSA , in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a Human Resource Specialist as appropriate. Eligible applicants meeting the minimum qualification requirements and selective factor(s) if applicable, may be further evaluated on the Knowledge, Skills and Abilities (KSA) listed in the announcement. Based on this evaluation, applicants will be placed in one of the following categories: score order, category grouping, or alphabetical and referred to the selecting official for consideration.

Education

Education substitution for the F band: Successful completion of a full 4-year course of study in any field leading to a bachelor's degree, gained from an accredited college or university. Combination education and experience may be qualifying for this position. Refer to OPM's Operating Manual Qualification Standards at, http://www.opm.gov/qualifications/SEC-IV/A/gs-admin.asp, for more information. Education substitution for the G-band: Ph.D. or equivalent doctoral degree; Education must demonstrate the knowledge, skills, and abilities necessary to do the work. OR 3 full years of progressively higher level graduate education leading to such a degree; Education must demonstrate the knowledge, skills, and abilities necessary to do the work. OR LL.M., if related; Education must demonstrate the knowledge, skills, and abilities necessary to do the work. Combination of education and experience may be qualifying for this position. Refer to OPM's Operating Manual Qualification Standards at: http://www.opm.gov/qualifications/SEC-IV/A/gs-admin.asp for more information. To qualify based on education at either grade level, you must submit a copy of your college or university transcript. Failure to do so will result in loss of consideration. (See Required Documents section). Schools