Manager, People Operations

Manager, People Operations — Fixed-Term

• Team Rubicon Canada
• Hybrid / Remote
• 14-month fixed-term position, with the possibility of extension
• Posting Closing Date: [14 November, 2026]

Team Rubicon Canada (TR Canada) is a veteran-led humanitarian organization built to serve communities before, during, and after disasters and crises. Our people, known as Greyshirts, are the cornerstone of our mission and success. We are committed to fostering an environment that embodies the principles of Diversity, Equity, Inclusion, and Belonging (DEI&B)—inclusive of beliefs, cultural backgrounds, job experiences, thoughts, and ideas—across all aspects of our operations.

We are seeking a Manager, People Operations to join the team on a 14-month fixed-term basis to provide temporary leave coverage, with the possibility of extension . This isn’t a caretaker assignment. We need someone who can step into an established People Operations function, keep critical systems moving, advise leaders confidently, and continue strengthening the infrastructure that allows Greyshirts to do their best work. Reporting to the Director, People and Culture, you will lead the operational delivery of People Operations for TR Canada’s staff workforce while supporting the broader Greyshirt experience. You will oversee key elements of the people lifecycle, including talent acquisition oversight, onboarding and offboarding, policy and employment compliance, workplace health and safety, employee and Greyshirt relations, performance coaching, HR systems, benefits, and people reporting.

The right person brings strong HR judgement, technical depth, and the ability to balance compliance with common sense. You can handle difficult conversations, complex employee matters, competing priorities, and confidential information without losing sight of the people behind the process.

Our culture requires individuals foolish enough to think they can change the world and competent enough to have a chance. Every day is a challenge, but every month brings new opportunities. This position can be hybrid or remote, with occasional travel and in-person work required.

Duties

Lead the operational delivery of People Operations across the staff lifecycle, including recruitment, onboarding, offboarding, employee relations, benefits, HR systems, and workforce reporting.

Advise leaders on hiring, performance, conduct, accommodation, workplace investigations, and other complex or sensitive people matters.

Maintain compliance with applicable Ontario employment, human rights, accessibility, health and safety, workers’ compensation, and pay equity requirements.

Lead workplace health and safety administration, including support to the Joint Occupational Health and Safety Committee and follow-up on safety concerns.

Lead TR Canada’s Performance Coaching Framework, including goal-setting, regular feedback, check-ins, and formal performance reviews.

Administer Greyshirt participation and status processes, including Participation Status Committee matters, restrictions, holds, deactivations, screening, and related documentation.

Serve as an HR business partner to the Executive and Senior Leadership Teams, supporting workforce planning, organizational design, role alignment, career progression, and broader people strategy.

Administer HR systems, benefits, people data, and People Operations communications, ensuring accuracy, clarity, and consistency.

Contribute to organizational well-being initiatives and The Arena Project, supporting psychological safety, moral integrity, resilience, and Greyshirt readiness.

Perform other duties as assigned.

Experience and Background

Bachelor’s degree in Human Resources, Business Administration, or a related field, or an equivalent combination of education and experience. Post-graduate education is an asset.

Seven or more years of progressive human resources experience, including at least three years in a leadership role.

Strong working knowledge of Ontario employment and workplace requirements, including employment standards, occupational health and safety, accessibility, human rights, WSIB, and pay equity obligations.

Demonstrated experience with employee relations, performance management, workplace investigations, accommodation, and other complex or sensitive people matters.

Experience advising leaders on organizational design, workforce planning, talent management, role alignment, and broader people strategy.

Experience developing or delivering recruitment, onboarding, learning, leadership development, or performance management programs.

Strong leadership, coaching, judgement, discretion, and communication skills, with the ability to guide leaders through complex people matters and handle confidential information appropriately.

Strong planning and organizational skills, with the ability to manage multiple priorities, translate technical HR requirements into practical guidance, and operate effectively in a fast-paced environment.

Experience with HR information systems, applicant tracking systems, and tools such as Ceridian, Greenhouse, Asana, and Microsoft Office, or comparable platforms.

Professional HR certification, such as CPHR, experience in a non-profit or volunteer-powered environment, and fluency in both of Canada’s official languages are assets.

Job Type

Full-time, salaried, fixed-term

This is a 14-month fixed-term position providing temporary leave coverage, with the possibility of extension based on organizational needs and circumstances.

Pay Range: $70,000-$80,000 CAD

Vacancy and Applicant Screening Disclosure

This posting is for an existing vacancy created by a temporary leave .

Artificial Intelligence in Recruitment

Team Rubicon Canada does not use artificial intelligence to screen, assess, or select applicants for this position . Applications are reviewed by members of our People Operations and hiring team, and hiring decisions are made by people.

Special Requirements

Military veterans are strongly encouraged to apply.

Access to a stable internet connection for a hybrid or remote work environment.

Ability to work non-traditional hours, including occasional evenings and weekends.

Occasional travel, including overnight travel.

Occasional work in austere environments may be required.

This role regularly handles confidential and sensitive personal information and requires a high degree of discretion and professional judgement.

Cultural Values

Mission First, Greyshirt Always: Anyone joining TR Canada must understand that our mission to provide disaster response comes first.

Step into the Arena: TR Canada needs leaders who dare to be great.

Everyone Has a Role; Know It: As teammates, we aspire to work in harmony toward achieving a higher goal than any one of us could accomplish on our own.

Get Shit Done: We are entrepreneurial, resourceful, and determined, no matter how chaotic the situation.

Change Your Socks: We take care of ourselves and each other, so we are best equipped to serve those in greatest need.

Adults Only: Every team member is an adult until proven otherwise.

Your Mother’s A Donor: Every leader must be committed to fiduciary responsibility, transparency, and financial stewardship.

Perks of the Team

Professional development and leadership development opportunities

Benefits package

Paid time off to volunteer with the charity of your choice

Generous vacation and sick time

Generous holiday schedule

Accommodation

Team Rubicon Canada is committed to providing an accessible and inclusive recruitment process. Accommodation is available upon request for candidates participating in all stages of the recruitment and selection process. If you require accommodation, please let us know and we will work with you to support your needs.

Apply Now

People Operations isn’t about paperwork for paperwork’s sake. It’s about creating the conditions for Greyshirts to enter, th