MATERIALS SUPERVISOR

Description

SUMMARY :

The Materials Supervisor oversees the purchasing, receiving, storage, inventory control, and distribution of hospital supplies and equipment to ensure departments have the materials needed for daily operations. Responsibilities include maintaining inventory records, monitoring expiration dates and recalls, managing vendor relationships, ensuring competitive pricing and contract compliance, and maintaining supply information in the Cerner system.

This position also directly supervises the Environmental Services (EVS) Department, overseeing staffing, cleaning standards, sanitation, infection prevention, and departmental operations to maintain a safe, clean, and orderly environment throughout the hospital.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Materials Management and Purchasing

· Oversee purchasing, receiving, storage, inventory control, and distribution of hospital supplies and equipment.

· Maintain appropriate inventory levels, monitor expiration dates, manage recalls, and complete routine inventory checks and monthly inventory reports.

· Process department requisitions, replenish stock, and maintain accurate inventory and supply records in Cerner and other applicable systems.

· Conduct annual physical inventory and maintain clean, organized, and properly stocked storage areas.

· Purchase from approved or contracted vendors, prepare purchase orders, and obtain Hospital Administrator approval as required.

· Obtain competitive pricing, secure bids when necessary, and ensure compliance with purchasing policies, contracts, budgets, and applicable regulations.

· Maintain vendor relationships, participate in Group Purchasing Organization (GPO) activities, review monthly compliance reports, and resolve discrepancies.

· Coordinate product and equipment evaluations, communicate supply concerns, and ensure invoices and purchasing documentation are submitted promptly for processing.

Receiving, Storage, and Distribution

· Inspect deliveries for accuracy, document discrepancies, and follow up on missing, damaged, or backordered items.

· Ensure supplies are properly labeled, stored, rotated, and distributed using appropriate inventory management practices.

· Replenish departmental stock, prioritize urgent supply needs, and maintain clean, safe, and organized receiving and storage areas.

Environmental Services (EVS) Supervision

· Provide direct supervision and oversight of EVS operations and employees.

· Coordinate staffing, schedules, assignments, and daily cleaning priorities to meet hospital needs.

· Establish, implement, and maintain departmental policies and procedures.

· Monitor cleanliness, sanitation, disinfection, and infection prevention practices throughout the facility.

· Ensure appropriate cleaning supplies and equipment are available and used correctly.

· Train, support, and provide performance feedback to employees while addressing departmental concerns and communicating significant issues to administration.

· Maintain EVS documentation and promote compliance with hospital policies, safety standards, and applicable regulatory requirements.

Departmental Leadership and Administration

· Conduct monthly departmental meetings and communicate operational updates, expectations, and concerns.

· Monitor departmental performance and identify opportunities to improve efficiency, cost control, safety, and service quality.

· Communicate effectively with hospital departments, employees, vendors, and administration.

· Maintain confidentiality and demonstrate sound judgment, attention to detail, and proficiency with applicable computer systems and Microsoft Office programs, including Word, Excel, PowerPoint, and Publisher.

· Perform other duties as assigned by the Hospital Administrator.

Requirements

GENERAL REQUIREMENTS

• •Supports the mission, vision, values, ethics, and goals of WCCH.
• •Pledges sincere commitment to quality care and a quest for excellence.
• •Maintains confidentiality for the people WCCH serves and to fellow employees by following HIPAA Privacy and Security Rules at all times.
• •Ability to come to work as scheduled and consistently demonstrates professionalism, dependability, organization, and punctuality.
• •Adheres to the team approach and works well with fellow employees.
• •Maintains accountability and responsibility for job performance and seeks ways to improve.
• •Demonstrates respect, politeness, consideration, and sympathy to patients, visitors, and fellow employees.
• •Encourages positive community relations by expressing desire for continuous quality improvement to the public and fellow employees.
• •Maintains a professional appearance of self and work area.
• •Attends interdepartmental meetings and other meetings as position requires.
• •Attends any educational events that are required or would be beneficial to the wellbeing of the department and/or clinic/hospital.
• •Utilizes proper body mechanics, transfer/lifting techniques and appropriate equipment to minimize fall risk to patient and injury to self.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE

High School education required.

CERTIFICATES, LICENSES, REGISTRATION

Must possess valid NE driver’s license.