Medical Records Administration Specialist

Summary

This position is located in the Division of Health Information Systems, Medical Records Department at the Fort Peck Service Unit located in Poplar, MT. The primary purpose of the position is to provide overall management and supervision of the Medical Records services at the Service Unit. A REAL ID will be required beginning May 7, 2025, in accordance with 6 C.F.R. 37.5 (2021).

Duties

Responsible for the operational management of the Health Information Management (HIM) Program. Plans, makes recommendations and prepares estimates of Department budget, equipment, material, staffing, and projected future development needs to meet goals and objectives. Develops and implements policies and procedures to process medico-legal documents, insurance and correspondence requests for information, and to document, store, and retrieve medical records information to conform to Federal, State, and local statutes. Supervises Medical Records Technicians. Plans, manages, organizes, supervises and maintains the Medical Records Department of the facility by setting program goals and objectives, assigning work, rating performance, and keeping position descriptions accurate, approves leave, resolves grievances or complaints Manages and advises on the use of computer technology for collecting health care information, statistical data, and management of the medical records program.

Qualifications

To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. BASIC REQUIREMENT(S): Individual Occupational Requirements Education: Successfully completed training in an approved school for medical records technicians equates to 1 year of general experience. No credit may be given for partial completion of such training. Successful completion of a bachelor's degree in a medical records administration educational program accredited by the American Health Information Management Association (AHIMA) and the American Medical Association's Committee on Allied Health Education and Accreditation (CAHEA) meets the requirements for GS-5 positions. Successful completion of the requirements for a bachelor's degree (in any field) and 1 year in a medical records administration educational program accredited by AHIMA and CAHEA meets the requirements for GS-7. Or Specialized Experience: Examples of qualifying specialized experience include: Planning, developing, and directing a medical records program for a health care facility that meets both institutional goals and standards of accrediting agencies. Evaluating and analyzing the organization and operation of medical records services, including medical records and indexes, and recommending and/or implementing appropriate revisions and modifications. Assisting medical and administrative staff in evaluating the quality and appropriateness of patient and health care services. Designing information systems to collect, analyze, monitor, report, and maintain privacy and confidentiality of patient and institutional data for health care related programs, and evaluating and implementing changes to assure the reliability of data. Developing and implementing policies and procedures for processing legal medical documents and insurance and correspondence requests in accordance with Federal, State, and local statutes. In addition to the Basic Requirements, you must also meet the Minimum Qualifications stated below. MINIMUM QUALIFICATIONS: Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: Skilled in performance and process improvement techniques to develop and implement new or improved solutions in health information management; ensuring that principal and secondary diagnoses are properly ranked and sequenced, comorbidities and complications are accurately documented and coded; advising management/staff, at various levels, regarding health record documentation requirements and health information management practices based on current industry standards, policies, statues, laws, and regulations; acquiring, managing, analyzing, interpreting and transforming data into accurate, consistent, and meaningful information.; ensuring medical records are complete and accurate so correct information is available for future care and treatment, researching and training; determining the validity of subpoenas from federal, civil, and tribal courts; and assisting in developing performance improvement monitors in problematic and/or non-compliance areas of the Health Information Management department. OR Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M. Time In Grade Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP). You must meet all qualification requirements within 30 days of the closing date of the announcement.

Education

This position has an education requirement. You are strongly encouraged to submit a copy of your transcripts or a list of your courses including titles, credit hours completed, and grades. Unofficial transcripts will be accepted in the application package. Official transcripts will be required from all selectees prior to receiving an official offer. Only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education may be credited. Applicants can verify accreditation at the following website: https://www.ed.gov/accreditation. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit https://sites.ed.gov/international/recognition-of-foreign-qualifications/.