North Texas Development Coordinator

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J ob Title: North Texas Development Coordinator

Job Status: Full-time, Salaried (Non-Exempt)

Job Location: NTX Office

Job Summary: Reporting to the North Texas Director of Development, the Development Coordinator supports regional fundraising efforts through dedicated administrative duties and community engagement. This full-time, in-person role focuses on supporting the Director of Development with portfolio management, research, stewardship, and event support for regional fundraising. The goal is to coordinate and expand meaningful engagement opportunities that enhance relationships with donors, volunteers, and community partners across North Texas, expanding local engagement opportunities, advancing the organization’s transformational giving model, and ensuring donors feel deeply valued and connected to the mission of Unbound Now.

As experience and readiness grow, the Development Coordinator may also manage a defined portfolio of mid-level and emerging major donors while keeping the Director of Development informed and aligned.

Compensation: Salaried (Non-Exempt) / Equivalent Hourly Rate

Benefits: Unbound Now is proud to offer a premier benefits package that prioritizes the health and financial security of our team members and their families:

100% Employer-Paid Health Insurance: We cover 100% of medical premiums for both the employee and their family.

Employer-Paid Life Insurance: Fully covered for the employee at no cost.

Retirement Savings: 401(k) plan with a 3% salary match (eligible after 90 days; 1-year vesting).

Dental & Vision: Comprehensive plans available at the employee’s expense.

Schedule/Availability: Generally, Monday through Friday, 8:30–5:30, with a one-hour lunch break. Full-time; occasional evening and weekend responsibilities tied to donor events and campaigns.

Travel: This role involves local travel for donor and partner meetings, training, and team development. All approved travel is eligible for mileage reimbursement per Unbound Now policy.

Working Conditions: Work is primarily performed in a standard office environment and throughout the community for donor meetings and events. This role involves representing Unbound Now at functions, standing for long periods during events, and public speaking.

Job Responsibilities:

Portfolio & Moves Management/Pipeline Tracking Support

Under the supervision and direction of the Director of Development, maintain and update donor stages, activity, notes, and next steps in the CRM for the Director’s donor portfolio.

Monitor the Director of Development’s calendar, deadlines, and moves-management plan; flag upcoming touchpoints, cultivation milestones, and overdue follow-up.

Prepare donor meeting briefings that compile giving history, wealth-screening information, prior communications, relationship context, and tailored talking points.

Use wealth-screening tools to identify promising mid-level donors who may be ready for major-gift cultivation.

Conduct prospect development to ensure new prospects are consistently identified, researched, and preliminarily qualified through introductory check-ins.

Identify, research, and cultivate prospective corporate sponsors, business partners, and community supporters.

Stewardship, Communications & Donor Engagement

Draft tailored case-for-support letters, gift proposals, impact reports, pledge reminders, and other donor collateral under the direction of the Director of Development.

Coordinate timely, high-touch acknowledgments, including impact updates, handwritten notes, thank-you calls, and other personalized stewardship.

Steward North Texas monthly and mid-level donors to deepen engagement, strengthen retention, and encourage movement into higher giving levels.

Greet and engage donors who visit the office or deliver donations, and host donors at the Underground and during special engagement days (open houses, coffees, lunch-and-learns, corporate giving days, and other special engagement opportunities).

Represent Unbound Now at external networking events, tabling, community gatherings, and professional association meetings to develop new relationships.

Campaigns & Events

Plan and execute the North Texas Giving Day campaign in partnership with and under the direction of the Director of Development, including goal setting, match strategy, communications, follow-up, and reporting.

Manage event timelines, planning documents, task assignments, and cross-departmental communication.

Assist in all coordination of the Empower Freedom luncheon, including the design of printed materials, event registration, RSVP tracking, and post-event donor follow-up.

Assist with planning and executing donor breakfasts, boutique cultivation events, site visits, the North Texas luncheon, and other donor events; support sponsorship, table, and ticket sales and promotional efforts.

Assist with event budget tracking, vendor quotes, and in-kind contributions.

Administrative, Operational & Growth Responsibilities

Document donor interactions, event attendance, commitments, and follow-up in Virtuous promptly and accurately.

Coordinate schedules, meeting materials, donor files, reports, correspondence, data entry, and other administrative needs for the Director of Development.

Collaborate with communications, finance, program, and regional teams to gather accurate, timely information about program outcomes and use of funds for donor reporting.

Provide support on cross-functional initiatives, including major-donor proposals and executive-team projects, as assigned by the Director of Development.

Growth Opportunity

As assigned and with ongoing coaching from the Director of Development, the Development Coordinator may manage a secondary portfolio of mid-level and emerging major donors giving approximately $1,000 - $5, 000 including cultivation, solicitation, stewardship, and appropriate handoff of larger opportunities.

*This position description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. The scope of the position may change as necessitated by organizational demands.

Desired Outcomes:

Portfolio Execution: The Director of Development’s portfolio is current, well-organized, and supported by timely reminders, accurate donor stages, complete briefings, and documented next steps.

Prospect Development: New prospects are consistently identified, researched, preliminarily qualified, and presented to the Director of Development with useful capacity and affinity information.

Donor Growth & Retention: General monthly, mid-level, and assigned portfolio donors receive timely, personalized engagement that strengthens retention and supports movement into higher giving levels.

Campaign & Event Success: North Texas Giving Day, Empower Freedom Luncheon, and donor events are well planned, well attended, aligned with fundraising goals, and supported by effective follow-up and match fulfillment.

Administrative & Data Integrity: Donor records, correspondence, gift-processing support, reports, schedules, and cross-functional requests are accurate, timely, confidential, and completed in accordance with established protocols.

Working Relationships:

Reports to: Director of Development. This position works under the supervision and direction of the Director of Development, who sets priorities, approves donor strategy, and provides ongoing guidance and coaching.

Works with: Regional Director and Chief Development Officer; North Texas office team; Development, Communications, Finance, Pro