Office & Accounting Manager

Alliance Painting is a fast-growing residential painting company seeking a highly organized, detail-oriented Office & Accounting Manager to own our financial administration, payroll, commissions, human resources, fleet, and office operations.

We need someone who takes ownership, follows through, catches problems early, and can be trusted to keep the keep the business running smoothly behind the scenes

Responsibilities

Accounting & Financial Administration

Own accounts payable and accounts receivable, including accurate and timely processing, reconciliations, and follow-through

Manage company banking, credit cards, vendor accounts, and financial records

Coordinate with company leadership, accounting partners, banks, and vendors

Identify and resolve discrepancies before they become larger problems

Payroll & Commissions

Own the complete payroll process, including collecting and verifying payroll information, processing payroll accurately and on time, maintaining records, and resolving discrepancies

Own commission administration, including calculating and verifying commissions against approved compensation plans, reconciling sales and payment data, preparing reports, and ensuring accurate, timely payouts

Maintain accurate compensation records and communicate payroll or commission issues proactively

Human Resources

Own HR administration and maintain accurate, confidential employee records

Coordinate recruiting administration, onboarding, offboarding, and employee documentation

Maintain personnel files, employment forms, acknowledgments, and required records

Track employee certifications, training requirements, reviews, and other HR deadlines

Administer employee benefits and coordinate with outside HR, payroll, and benefits partners

Support leadership with employee relations documentation, corrective actions, and policy administration

Ensure HR processes are consistently followed and escalate compliance or employee-related concerns appropriately

Fleet Management

Own administration of the company vehicle fleet, including insurance, registrations, maintenance, tolls, vehicle assignments, and required documentation

Ensure every new vehicle is properly added to all required insurance, fleet, dash-camera, and telematics systems

Verify that vehicle tracking and dash-camera systems are active and functioning

Track maintenance, renewals, inspections, and other fleet requirements through completion

Coordinate accident documentation, insurance claims, vehicle repairs, and related follow-up

Maintain accurate fleet records and ensure company vehicle policies are consistently administered

Office Operations

Manage office administration, vendors, supplies, company records, and administrative systems

Assist with customer communication, online reviews, and follow-up

Track deadlines and open items through completion

Proactively identify, resolve, or escalate issues

Maintain an organized, professional, and responsive office environment

EOS & Accountability

Alliance Painting operates using the Entrepreneurial Operating System (EOS) . The Office & Accounting Manager will be expected to actively participate in our accountability and execution framework, including:

Own assigned Rocks and complete them by their deadlines

Maintain and report on assigned Scorecard measurables

Participate in Level 10 meetings and provide accurate, timely updates

Identify, discuss, and solve issues using the IDS process

Maintain accountability for assigned To-Dos and commitments

Follow documented processes and contribute to improving them as the company scales

What We're Looking For

Strong experience in office management, bookkeeping, or accounting administration

Experience owning payroll and commission administration

Experience with HR administration and employee records

Experience managing company vehicles or fleet administration preferred

Strong financial accuracy, reconciliation, and attention-to-detail skills

Highly organized and comfortable managing multiple priorities

Proactive, dependable, responsive, and accountable

Comfortable with accounting software, spreadsheets, online banking, and technology

Strong communication and problem-solving skills

Someone who closes loops and follows through without constant reminders

Experience in construction, home services, or an EOS-operated company is strongly preferred.

Our Expectations

At Alliance Painting, ownership matters. When something falls within your area of responsibility, we expect you to see it through. We move quickly, communicate clearly, address problems early, and do what we say we're going to do.

When you say something is handled, the team should be able to trust that it's handled.