Office Accounts Administrator (Permanent)

Office Accounts Administrator (Permanent) Key Responsibilities:

• •Process payments, invoices, and receipts; enter data into databases, and file hard copies.
• •Prepare financial statements for managerial review.
• •Organise expenditure files for presentation to clients.
• •Verify weekly expenditure for accuracy and report discrepancies.
• •Ensure all receipts are properly accounted for and assigned to clients.
• •Generate management reports using Excel.
• •Process refunds and perform other administrative tasks as needed.
• •Maintain accurate and up-to-date records.
• •Account for daily bank transactions and update spreadsheets by deadlines.
• •Communicate with suppliers to resolve issues when necessary.
• •Raise client statements and ensure all paperwork is authorised, coded, and correctly entered.
• •Reconcile monthly credit cards with correct coding and within desired time frames.
• •Make sure all relevant receipts are returned to the accounts department in a timely manner.
• •Process SPRs and invoices for payment.
• •Store and dispose of confidential paperwork correctly.
• •Contact suppliers for any receipt queries.
• •Assist with client purchasing requests, including packing and shipping items.
• •Support visa applications, restaurant bookings, hotel arrangements, and other client-related tasks.
• •Provide cover for colleagues during absences.
• •Any tasks or responsibilities as requested by management within the scope of the position.

Knowledge and Skills:

• •Experience in office administration.
• •Experience processing invoices and handling stock control.
• •Strong IT skills, including proficiency with MS Office (Word, Excel, Outlook) and the internet.