Office Administration Manager

Our associates celebrate lives. We celebrate our associates.

Manages, delegates, and performs the overall administrative function of a funeral home, cemetery and or crematory operation. Manages and coordinates the activities of support staff to ensure the highest quality services and products are provided.

JOB RESPONSIBILITIES

• •Direct supervision of two or more full time employees
• •In accordance with company policies and procedures oversees processing of accounting support functions including: collections, billing, verifications and payments of invoices, petty cash
• •Assigns processing orders and controls storage inventory
• •Coordinates the completion and filing of various forms and reports; verifies accuracy
• •Administers local HR processes as applicable
• •Collaborates and supports all other departments within the business unit
• •Reviews time cards and administers corporate payroll policies and procedures
• •Facilitates vendor coordination and supervision
• •Pulls monthly reports for key performance indicators
• •Trains staff in processes and procedures
• •Processes expense reports and tracks Capital Expenditure Authorizations
• •Conducts Sarbanes Oxley (SOX) Audits
• •Assists Associates in ensuring all documentation is SOX compliant
• •Maintains vehicle records and licenses
• •Updates General Price Lists and approves contracts as necessary
• •Manages Alarm Systems including codes, working order, etc.
• •Monitors document retention policies and disposes of expired documents in a secure manner
• •Prepares customer statements
• •Provides a collaborative, productive workplace environment for associate growth and development that instills pride, a sense of ownership, and the challenge to associates to exceed expectations
• •Assures compliance with all company policies and procedures

MINIMUM REQUIREMENTS

Education

• •High school diploma or equivalent
• •Completion of a diploma training program at a college or technical school preferred

Experience

• •5 years of administrative management experience with a strong customer service focus
• •3 years bookkeeping, general office, clerical accounting, and Accounts Payable experience
• •MS Project management and database software experience or equivalent

Knowledge, Skills and Abilities

• •Ability to multi task and set priorities
• •Ability to work flexible hours as needed
• •Ability to work with minimal supervision
• •Ability to display compassion and remain calm in stressful situations
• •Working knowledge of office equipment including, calculators, copiers, printers, and fax machines
• •Communication skills both orally and in writing
• •Customer service skills
• •Organizational and problem solving skills
• •Understands confidential matters and documents

Pay : $50,000 per year

Benefits: Medical*Dental*Vision*Flexible Spending Accounts (health care and dependent care)*Health Savings Account with Company Contribution*Sick Leave*Short-Term Disability*Long-Term Disability*Life Insurance*Voluntary Accidental Death or Dismemberment Insurance*Dependent Life Insurance*SCI 401(k) Retirement Savings Plan with Company match*Employee Assistance Program

Postal Code: 20783

Category (Portal Searching): Operations

Job Location: US-MD - Adelphi