Office Administrator

About Us

BGC Engineering Inc. (BGC) is an international applied earth sciences professional services firm. We are proud of our talented team of over 800 employees, spanning the fields of Engineering, Geoscience, Software, Geomatics, Data Science, Accounting, Administration, Health & Safety and Human Resources. Alongside our clients and industry partners, BGC works collaboratively as ‘One Team’, dedicated to solving the world’s most critical applied earth science challenges. BGC has offices located across Canada, the United States, Chile, the Dominican Republic, and Australia.

Our flat management structure creates a culture of innovation, excellence and transparency and a casual, dynamic and inclusive work environment. BGC prides itself on offering training and mentoring opportunities to further our employees’ professional growth as well as social and wellness activities that contribute to the connection and wellbeing of our team.

We believe in One Team , Excellence, Curiosity, Common Sense and Clarity.

The Role

​​​​​​​ BGC is looking for a highly motivated and organized Office Administrator to join our Calgary Team. In this office-based role, you will support day-to-day administrative operations and collaborate closely with administrative teammates across BGC. You will report to the Calgary Office Manager and Calgary’s Administrative Team Lead, and will be working in a fast-paced, dynamic consulting environment alongside our Engineers, Geoscientists, and other BGC teams. The ideal candidate is adaptable, proactive, takes initiative, communicates clearly, and takes pride in delivering high-quality work.

Responsibilities

Be the office’s first point of contact, welcoming visitors and vendors and supporting staff with day-to-day questions and needs

Coordinate with building management and vendors to address maintenance, repairs, security, and office service requests

Maintain office, kitchen, and general supplies inventories

Complete daily office walkthroughs to ensure kitchen, meeting rooms and common spaces are tidy and well organized

Create, issue, and manage visitor badges, employee access cards, and visitor logs, ensuring compliance with building security protocols and access requirements

Coordinate domestic and international shipments, and receive, organize, and distribute incoming mail, packages, and deliveries

Complete printing, binding, laminating, and document production requests

Support office meetings and events, including room scheduling, setup, catering coordination, signage, and event cleanup

Coordinate travel arrangements including accommodations, vehicle bookings, and other travel-related needs for local and field-based work

Assist with onboarding logistics for new staff and act as a general resource for new hires

Work with BGC’s IT Team to support local office needs and inventory

Contribute to a positive and welcoming office environment that supports BGC's One Team culture

Perform other tasks as required to support day-to-day office operations

Required Education, Experience & Competencies

1 - 2 years of relevant administrative or office support experience

Demonstrate initiative and take a proactive approach to daily tasks and responsibilities

Adapt to changing priorities and manage multiple tasks effectively

Strong organizational and time management skills, with attention to detail and the ability to meet deadlines

Work independently while remaining accountable for assigned responsibilities

Collaborate effectively with team members and contribute to a positive, inclusive office culture

Strong verbal and written communication skills, with a customer service-oriented approach

Proficiency in Microsoft Office and Adobe Acrobat; experience with Canva is an asset

Ability to learn and adapt to new systems, tools, and processes

Have a common-sense approach and sound critical thinking skills

Ability to lift, carry, and move office supplies, boxes, and event materials weighing up to 30 lbs (14 kg), with reasonable accommodation where required.

Comfortable working in an active, office-based environment that involves frequent movement between workspaces, meeting rooms, and common areas.

Company Benefits

BGC offers our employees the following:

Our ‘One Team’ culture supporting health, wellness, safety and diversity

Comprehensive benefits package:

Health, Dental and Vision coverage

LTD, Life, AD&D and Business Travel Insurance

Employee Assistance Program

Paid Time Off: Vacation, Sick, Holidays

Parental leave top ups

Professional development and mentoring opportunities

Flat management structure

Social and wellness activities

Casual and professional work environment

Compensation

The estimated base salary range for this position is $50,000 - $60,000 CAD per annum, however base pay will be commensurate with job-related knowledge, skills, and experience. BGC's compensation package also includes a discretionary bonus plan, training allowance, and comprehensive medical and dental plan.

Equity, Diversity and Inclusion

​​BGC Engineering Inc.​ strives to create a workplace where equity, diversity and inclusion are embedded throughout our workplace culture and practices. Join us in our commitment to honour individuality, ensure fairness, and create a welcoming environment for everyone. As an equal opportunity employer, we encourage applications from all candidates, including those experiencing inequity such as racialized individuals, Indigenous People, women, people of diverse sexual orientations, identities and expressions, veterans, individuals with disabilities, people of all faiths, nationalities, marital status, ages, and family status. For assistance or accommodation with your application, please contact us at ​[email protected]​.

Disclosures

(1) At BGC, we use Artificial Intelligence to streamline parts of the recruitment process, however all decisions about candidate selection and advancement continue to be made by our hiring team.

(2) ​ This is a newly created position, reflecting our continued growth and investment in expanding our capabilities.

(3) ​This posting will remain open until the position has been filled.​

(4) Privacy Notice: By submitting an application you are consenting to ​BGC Engineering Inc.​ using and storing provided information about you for monitoring purposes relating to your application or future employment.