Office Assistant

POSITION TITLE : Office Assistant

Location: Bangkok, Thailand

PROJECT: USDA Thailand Market Innovation & Livestock Knowledge (MILK)

Reports to: Finance & Administration Director

PROJECT SUMMARY: MILK is a comprehensive dairy value chain development program focused on increasing productivity, competitiveness, and market access across the sector. Activities included strengthening the capacity of dairy cooperatives and milk collection centers through management, operational, extension service, and digital transformation support; expanding farmer access to productivity-enhancing inputs, artificial insemination, veterinary services, and agricultural financing; supporting dairy processors with infrastructure upgrades, cold-chain improvements, food safety certification, and product development; and facilitating market linkages, trade promotion, stakeholder engagement, and regulatory reforms to improve sector performance. The project will work closely with farmers, cooperatives, processors, government agencies, financial institutions, and private-sector partners to enhance milk quality, increase farmer incomes, promote adoption of modern technologies, and expand domestic and export market opportunities.

POSITION SUMMARY: The Office Assistant has day-to-day responsibility for supporting operational tasks of the USDA Thailand Market Innovation & Livestock Knowledge (MILK) project based in Bangkok, Thailand.

GENERAL:

Winrock International is a nonprofit organization that works with people in Thailand and around the world to empower the disadvantaged, increase economic opportunity, and sustain natural resources. By linking local individuals and communities with new ideas and technology, Winrock International is increasing long-term productivity, equity, and responsible resource management to benefit the poor and disadvantaged.

SALARY & BENEFITS:

The annual salary will be commensurate with qualifications and experience. Excellent benefits include life, disability and medical insurance, retirement, and other normal Winrock International benefits.

ESSENTIAL RESPONSIBILITIES:

Support MILK team members with office supplies, stationery, project commodities inventory management, IT support and other general administrative duties

In close coordination with Grants & Procurement Officer, assist in the preparation of meetings, training and workshops, including necessary follow-up of required supporting documentation with the participants (staff and non-RAIN staff);

Assist Grants & Procurement Officer in preparing procurement and grant documents according to USDA and Winrock International’s policies and procedures and develop procurement requests for supplies, furniture, equipment, and services as requested (i.e., obtain quotations, prepare purchase orders, and related procurement documents).

Support travel and accommodations requests, following USDA and MILK policies and procedures, including booking hotels, ground transportation, and/or air travel.

Assist the team with travel requirements, travel expense claims, operational advance requests, and cash advance settlements.

Petty cash custodian for the project and ensure that petty cash log is recorded daily and ensure that expenditures under petty cash follow USDA and Winrock International’s policies and procedures

Maintain and monitor the e-filling of the Operations team documentation in internal SharePoint.

Support other financial and administrative needs of the MILK team in Bangkok and the field office.

Conduct daily financial tasks, including reviewing receipts and other documentation, reviewing expense reports, and other basic finance duties.

Ensure project adherence to local laws, USG regulations, and project contracts.

Perform other related duties as required

QUALIFICATIONS:

Bachelor’s degree in business administration, project management, or other related field

Minimum 2 years of progressive experience in field office administrative support.

Prior USG project experience is an advantage.

Excellent communication skills (both written and verbal).

Strong analytical skills, self-discipline, well-organized and proactive

Attention to detail, excellent in time and resource management and ability to organize paperwork methodically.

Able to multi-task, meet deadlines, and produce quality documents.

Good computer software skills in MS Suits

Good written and spoken English required

Applicants are encouraged to apply as soon as possible but no later than October 31, 2026. Applications will be reviewed on a rolling basis.

This is a local/national position and is not eligible for international allowances or relocation allowances.

Winrock would like to thank all applicants for their interest but only candidates who meet all requisite criteria and are shortlisted will be contacted.

Winrock is an equal opportunity employer committed to providing equal treatment for all people. All qualified applicants receive consideration for employment regardless of race, color, religion, sex, gender, national origin, age, disability or any other basis protected by law.

At Winrock we have a clear mission: Empower the disadvantaged, increase economic opportunity and sustain natural resources through unwavering dedication to accountability, equity, innovation, integrity and transformation.