Office Coordinator

Imagine yourself…

Owning your ambition and fueling your career growth.

Thriving in a supportive team environment that inspires you to strive for excellence.

Joining a company with a proven track record of success and an exciting future.

It’s possible with a role at ChemTreat .

ChemTreat, a Veralto company, is the nation’s largest and fastest-growing specialty chemical company dedicated solely to industrial water treatment. We understand and respect the awe-inspiring power of water to impact industries, and to sustain and enhance lives. Our 2,000 associates across North and South America maximize this power for our customers—from power producers to food and beverage companies to the automotive industry—helping them grow their businesses while protecting people and the environment.

When you join the ChemTreat team and the broader Veralto network, you’ll have the chance to shape the future of our planet and the future of your career. You’ll have opportunities to build new skills and invest in your development, all while doing meaningful work that makes an everyday impact on the world’s vital water resources.

Learn more about how our team is maximizing the power of water: https://wi.st/3vH5OUK

We offer:

Professional onboarding and training options

Powerful team looking forward to working with you

Career coaching and development opportunities

Health benefits

401(k)

Reporting to the Executive Assistant , as the Office Coordinator, you are the first person to set the tone for our culture and brand by welcoming all visitors either in person or via our phone. This role ensures visitors complete the sign in/ out register log as well as answers the main phone line to direct calls to the correct personnel. Professional comportment is expected including speaking clearly and using a professional moderate tone of voice; this role is also responsible for the impression given by the front desk, lobby, and conference room areas. Keeping these areas free of clutter and packages is expected. Maintaining the facility functionality will require liaising with the building management vendor as well as consumables vendors. This position also enforces the security and emergency control measures by following instructions in the Emergency Contingency Plan.

This position is part of the Administrative Department located in Glen Allen, VA and will be on-site.

In this role, a typical day will look like:

Direct callers to the appropriate support area for assistance.

Greet visitors in a pleasant and professional manner and ensure they sign in/out for the duration of their visit.

Manage employee and visitor access cards, including issuance, collection for new hires and separated employees, and maintenance of accurate badge records.

Coordinate guest passes and visitor access requirements.

Maintain an organized, professional, and visitor-ready environment in the lobby, main hallways, office quads, conference rooms, and common areas.

Conduct regular walkthroughs of office quads, conference rooms, and common areas to confirm spaces are clean, functional, adequately stocked, and ready for use; notify meeting organizers when food or materials are left behind.

Oversee conference room readiness, maintenance, setup coordination, and supply inventory in partnership with the Executive Assistant team as needed.

Monitor inventory and restock copy rooms, coffee bars, conference rooms, storage areas, and office supplies, including reordering through the company system and partnering with Procurement to identify more sustainable options.

Order business cards for associates upon request in collaboration with the designated vendor.

Support office moves, workspace reconfigurations, and seating arrangements as needed.

Serve as the main point of contact for facility-related issues and maintain close coordination with the ChemTreat maintenance team, Facilities, building management, vendors, and internal departments.

Coordinate facility-related work, repairs, preventive maintenance, and office improvement projects, including submitting service requests through the maintenance ticketing system and following issues through resolution.

Communicate planned, ongoing, and completed facilities projects and maintenance updates to internal leaders and associates, including potential impacts to business operations, workspace access, or normal office activities.

Maintain records for facilities projects, service requests, preventive maintenance, plants, guest passes, and workplace service providers.

Coordinate with other departments to support compliance with established workplace policies.

Maintain professional working relationships with suppliers, the landlord, customers, and colleagues.

Coordinate, sort, and distribute incoming and outgoing mail, deliveries, communications, and parcels, ensuring items reach the appropriate person or designated mailroom location.

Partner with Shipping, Receiving, and Distribution teams to coordinate package receipt and distribution, return shipments, carrier pickups, and related employee communications.

Coordinate and monitor Canteen services, including restocking, maintenance repairs, and preventive maintenance activities.

Coordinate vendor support for holiday decorations, office enhancements, and other workplace services.

Assist with vendor setup and onboarding activities as needed to support business operations.

Assist with All Hands meetings, including room setup, logistics coordination, audiovisual readiness, catering, and complimentary lunch arrangements.

Support employee engagement activities, company-sponsored events, recognition programs, and special office functions.

Support new-hire onboarding, including workspace readiness and office orientation.

• •Conduct office orientation tour for new hires.
• •Serve as a member of the Sustainability Committee and support the development, implementation, and communication of workplace sustainability initiatives and practices.
• •Support recycling, conservation, waste reduction, and other environmentally responsible office programs aligned with company goals.

Serve as a member of the site Emergency Response Team (ERT) and support emergency preparedness, drills, evacuations, employee accountability, and workplace safety communications in accordance with emergency contingency plans.

Maintain emergency supplies, resources, and communication materials as required, partnering with Facilities, Environmental Health & Safety (EHS), and site leadership.

Maintain office records, reports, schedules, and documentation related to workplace operations and services.

Coordinate office announcements, package notifications, facilities updates, project impacts, and other operational communications.

Support special projects and departmental initiatives as assigned.

Perform other duties as assigned.

The essential requirements of the job include:

High School Diploma; business school or college courses preferred

2+ years in reception, front desk, office coordination, or admin support

Microsoft Office Suite

Can lift/carry up to 20 lbs.

Strong organizational, multi-tasking, and follow-up skills

Strong oral communication skills with the ability to interact with customers, coworkers, field representatives, management, and visitors

Physical Demand:

Constantly required to sit and occasionally required to walk, stand, climb (includes stairs), balance, stoop, bend, kneel, crouch or crawl, and talk, hear, and smell

Constantly using hands and fingers to handle, feel or operate objects, and computer keyboards.

Routinely required to reach with hands and arms, squat, turn/twist, or reach, lift, carry, push, or pull up to 20 pounds

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus

The Physical dem