Office Manager, 5-Month FTC

The Role..

The Office Manager runs the day-to-day operations of the Finance Shared Services Centre, ensuring a well supported workplace for a multi-functional finance team. They own facilities, vendor and budget management, on-site IT/office coordination, and workplace services that keep teams productive and compliant.

Key Responsibilities..

Own office operations: facilities, reception, H&S etc.

Manage vendor relationships and contracts (cleaning, security, catering, maintenance)

Coordinate with IT for end-user setup (desks, peripherals, meeting rooms, asset tracking) and incident triage.

Run workplace services: mail/shipments, travel coordination, room bookings, events, and visitor management.

Maintain H&S compliance (risk assessments, fire wardens, first aiders, drills etc.)

Support people operations: onboarding/offboarding logistics, inductions, seating charts, equipment returns.

Champion culture and engagement: site communications, celebrations, town halls, and wellbeing initiatives.

Strong coordination across IT, HR/People, Security, and Finance stakeholders.

Ensure security protocols for visitors, deliveries, and on-site records.

Coordinate audits/inspections related to facilities, H&S, or vendor compliance; close actions promptly.

Drive continuous improvement and small automations (room/desk booking tools, forms, checklists).

Act as primary on-site point of contact for Finance leadership and shared services managers.

Any additional duties as assigned by management

What We Are Looking For..

3-5+ years in office/operations management, preferably in a shared services or finance environment.

Hands-on facilities/vendor management and H&S compliance experience.

Excellent written and verbal communication; confident managing suppliers and senior stakeholders.

Highly organised, with strong prioritisation and follow-through.

Service-oriented mindset with a continuous improvement approach.

Ability to lead by influence and support a positive, inclusive workplace culture.