Office Manager

Summary

You will serve as the Office Manager in a State Plant Health Director's (SPHD) office, and is responsible for the coordination of the overall administrative, organizational, and management processes throughout the state. Areas of oversight include budget/fiscal; grants, interagency agreements, and MOUs; procurement including vehicle/fleet procurement and related account management; purchasing; Time and Attendance; training and orientation; awards; file management; and management of reports.

Duties

• •The duties described are for the full-performance level. At developmental grade levels, assignments will be of more limited scope, performed with less independence and limited complexity.
• •The duties may include, but are not limited to:
• •Travels throughout the state to conduct administrative audits and counsels administrative employees on any areas which need correction.
• •Provides administrative guidance and support in the implementation of cooperative agreements, grants, interagency agreements, and memoranda of understanding.
• •Provides substantive support in the analysis and review of historical data and collects information using cost-benefit analysis techniques to determine new and recurring fiscal needs.
• •Prepares projections across budget object categories (salary and benefit reports, lease costs, indirect costs, supplies and services, travel).
• •Independently analyzes procurement policies and procedures to determine best price and fit and procurement method.
• •Provides local management of the Fleet Charge Card Program in the assigned area; resolves fleet charge card issues; oversees the Local Fleet Program Coordinators.

Qualifications

Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement including time-in-grade restrictions, specialized experience and/or education, as defined below. TIME-IN-GRADE: Current federal employees applying for a promotion opportunity must meet time-in-grade (TIG) requirement of 52 weeks of service at the next lower grade level in the normal line of progression for the position being filled. FOR THE GS-06 LEVEL: Applicants must have one year of specialized experience (equivalent to the GS-05 level) that may have been obtained in the private or public (local, county, state, Federal) sectors which demonstrates: processing transactions, and applying varied guidelines, systems and policies as they evolve. performing a wide variety of problem trouble shooting; developing information, identifying interrelationships and taking actions consistent with objectives of the program. preparing budget estimates and reviewing status of funds reports to determine if projected or expended funds are consistent with the overall budget allocations Note: There is no education substitution for this grade level. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

This position does not have an education qualification requirement.