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Hrforyou

Office Manager (Varna)

Varna

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hirly's read of this role

Role family
Operations
Seniority
Lead / management
Country
BG
Work mode
On-site / unstated
First seen by hirly
16 Oct 2026

Derived automatically from the posting. Upload your resume above to see how the role scores against it.

the posting

  • About the Role:
  • We are looking for a proactive, organised, and detail-oriented Office Manager to join our team in Varna, Bulgaria.
  • In this role, you will be responsible for ensuring the smooth day-to-day operation of our office, creating a comfortable and welcoming working environment, and supporting employees with administrative and organisational matters.
  • You will work closely with our HR, Finance, and IT teams to coordinate office operations, support employee onboarding, and help maintain an efficient and positive workplace.
  • What You'll Be Doing:
  • - Office Management: Ensure the smooth daily operation of the office, maintain a clean, comfortable, and well-organised workspace, and coordinate meeting room arrangements;
  • - Office Supplies & Inventory: Order and manage office supplies, including snacks, beverages, stationery, and other essentials. Monitor stock levels, maintain inventory records, and track office-related expenses;
  • - Vendor & Service Coordination: Communicate with external service providers, including cleaning companies, couriers, maintenance services, and suppliers. Coordinate deliveries and ensure timely service;
  • - Office Facilities: Assist with searching for and selecting office and residential rental properties, coordinate related administrative processes, and maintain accurate office agreements and documentation;
  • - Equipment Management: Coordinate the purchase of office furniture and equipment, maintain inventory records, and assist the IT team with laptop purchases, accessories, repairs, and maintenance;
  • - Employee Benefits: Coordinate employee health insurance arrangements with the insurance provider and assist colleagues with insurance-related questions and access to medical services;
  • - Employee Onboarding & Offboarding: Support HR and Admin teams with onboarding and offboarding processes, including airport transfers, accommodation arrangements, office tours, and helping new employees settle in;
  • - Team Events: Help organise team-building activities, internal events, and other employee engagement initiatives.
  • - Administrative & Finance Support: Collaborate with the Finance team on employee benefits administration and provide general administrative assistance when needed.
  • What We're Looking For:
  • - Previous experience in office administration, office management, or a similar administrative role;
  • - Strong organisational and multitasking skills, with excellent attention to detail;
  • - Good communication and interpersonal skills, with a friendly and service-oriented approach;
  • - Ability to work independently, prioritise tasks, and solve day-to-day operational issues;
  • - Confidence in communicating with external vendors and service providers;
  • - Good knowledge of MS Office or Google Workspace;
  • - Good command of English and Bulgarian, both written and spoken;
  • - A proactive, responsible, and flexible approach to work;
  • - Experience supporting HR processes, employee onboarding, or office-related procurement would be an advantage.
  • Reasons to join us:
  • - Our positive workplace atmosphere creates a culture of collaboration and support, making it a place you'll love working in;
  • - With flexible working hours and remote options, you'll love the freedom to work on your terms;
  • - We offer a generous unlimited vacation and sick leave policy, allowing you to take time off and enjoy a work-life balance.
  • - The vacation leave policy is available after completing a 3-month probation period;
  • - You'll love working here because we provide financial assistance for professional development, helping you stay ahead of the curve and love your career path;
  • - Our Educational Allowances give you the opportunity to expand your knowledge and experience, not only in your work but also in other areas;
  • - After a 3-month probation period, you'll love the monthly allowance of up to €100 for personal activities, giving you the opportunity to pursue your interests and hobbies outside of work;
  • - At our company, we prioritise the health and well-being of our employees, which is why we offer comprehensive health insurance plans after a 3-month probation period. There are group medical plans for certain office locations and compensation for medical expenses up to €80 per month for all other locations;
  • - Our referral program rewards you with €500 for bringing top talent to the company, making it a place you enjoy sharing with others. The referral bonus is awarded after the referred employee successfully passes their probation period;
  • - With engaging team-building activities and corporate parties, you'll love being part of our community and team spirit.
  • - Please note: Certain benefits, including educational allowances, professional development support, health insurance, and personal activity allowances, become available only after 3 months of the probation period, subject to company policy and local regulations.
  • Recruitment Process:
  • - A 30-minute HR Interview with the Recruiter;
  • - Final interview with the team;
  • - Final decision and Offer.
Original posting on Hrforyou's site ↗

Listed on hirly, a job board. hirly is not the employer: Hrforyou is hiring for this role.

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