Office of Communications and Marketing Coordinator

Job Description Summary

• The OCM Coordinator is the administrative and operational hub for the Office of Communications & Marketing, supporting leadership scheduling, departmental operations, enterprise events, and sponsorships. The role requires sound judgment, discretion with confidential matters, and effective coordination with OCM leadership, enterprise partners, and external stakeholders
• The position also helps with administrative and operational tasks enabling execution of MUSC’s construction events and marketing sponsorships.

The role functions as a primary administrative and communications hub for OCM, supporting operations, human resources coordination, financial and contract administration, and enterprise-wide engagement. The Executive Assistant III operates with a high degree of discretion, autonomy and proactive thought.

Entity

Medical University Hospital Authority (MUHA)

Worker Type

Employee

Worker Sub-Type​

Regular

Cost Center

CC005227 SYS - Communications and Marketing Officer Administration

Pay Rate Type

Salary

Pay Grade

Health-28

Scheduled Weekly Hours

40

Work Shift

Job Description

The OCM Coordinator performs administrative work requiring knowledge of departmental operations, MUSC policies, and executive protocols. Responsibilities include calendar and meeting coordination, correspondence, document preparation, relationship management, and event and sponsorship support.

In addition to executive and departmental support responsibilities, this position provides administrative and operational support for MUSC's enterprise events, including construction milestones and other high-profile institutional engagements. Responsibilities include coordinating logistics and executing on event planning project plans. The teammate will also support administrative execution of our sponsorships with external organizations

Principal Accountabilities:

45% – Executive Leadership Administrative Support

Provides scheduling, meeting coordination, agendas, materials, and follow-up support for OCM leadership and departmental meetings, retreats, and enterprise engagements.

Maintains confidential leadership files, records, and documentation and supports special projects as assigned

Screens and responds to correspondence, calls, visitors, administrative issues, and cross-department inquiries.

Supports recruitment and workforce administration, including postings, onboarding, offboarding, reclassifications, timekeeping, personnel actions, and departmental communications.

• •Manages approvals for expense reports, travel, PTO, departmental supplies, and office orders.
• •Plans and coordinates OCM-led events, including venues, catering, AV, event services, agendas, materials, and external speaker or guest coordination.
• •Supports special projects as assigned by OCM leadership.

50% – Event and Sponsorship Administrative and Operational Support

Provides administrative and operational support for MUSC-hosted construction events, groundbreaking ceremonies, ribbon cuttings, donor recognition events, and other enterprise events.

Coordinates event logistics, including venue reservations, catering, audiovisual services, signage, supplies, parking arrangements, attendee tracking, and day-of-event administrative support.

Assists with the development and maintenance of event timelines, task lists, run-of-show documents, guest lists, invitations, RSVPs, and event materials.

Maintains sponsorship records, agreements, invoices, payment documentation, benefit tracking, and related administrative files.

Coordinates administrative processes associated with sponsorship requests, approvals, contract routing, renewals, reporting, and documentation.

Attends events as needed to provide day-of support.

5% – Other Duties as Assigned

Performs other duties as assigned in support of OCM operations and departmental goals.

Additional Job Description

Education: Bachelors Degree or equivalent Work Experience: 2-4 years.

Qualifications

Required

Bachelor’s degree or equivalent combination of education and progressively responsible administrative experience.

Demonstrated experience providing advanced administrative support to senior executive or C ‑ suite leadership.

Proven ability to manage confidential information and sensitive communications.

Strong organizational, written, and verbal communication skills.

Proficiency with enterprise administrative, HR, scheduling, and financial systems.

Preferred

Experience in higher education, healthcare, or public-sector environments.

Experience supporting multiple executives in a complex organization.

Experience with Workday, Symplr, and enterprise financial systems.

Physical Requirements

Mobility & Posture

Standing: Continuous

Sitting: Continuous

Walking: Continuous

Climbing stairs: Infrequent

Working indoors: Continuous

Working outdoors (temperature extremes): Infrequent

Working from elevated areas: Frequent

Working in confined/cramped spaces: Frequent

Kneeling: Infrequent

Bending at the waist: Continuous

Twisting at the waist: Frequent

Squatting: Frequent

Manual Dexterity & Strength

Pinching operations: Frequent

Gross motor use (fingers/hands): Continuous

Firm grasping (fingers/hands): Continuous

Fine manipulation (fingers/hands): Continuous

Reaching overhead: Frequent

Reaching in all directions: Continuous

Repetitive motion (hands/wrists/elbows/shoulders): Continuous

Full use of both legs: Continuous

Balance & coordination (lower extremities): Frequent

Lifting & Force Requirements

Lift/carry 50 lbs. unassisted: Infrequent

Lift/lower 50 lbs. from floor to 36”: Infrequent

Lift up to 25 lbs. overhead: Infrequent

Exert up to 50 lbs. of force: Frequent

Examples:

Transfer 100 lb. non-ambulatory patient = 50 lbs. force

Push 400 lb. patient in wheelchair on carpet = 20 lbs. force

Push patient stretcher one-handed = 25 lbs. force

Vision & Sensory

Maintain corrected vision 20/40 (one or both eyes): Continuous

Recognize objects (near/far): Continuous

Color discrimination: Continuous

Depth perception : Continuous

Peripheral vision: Continuous

Hearing acuity (with correction): Continuous

Tactile sensory function: Continuous

Gross motor with fine motor coordination: Continuous

Selected Positions:

Olfactory (smell) function: Continuous

Respirator use qualification: Continuous

Work Environment & Conditions

Effective stress management: Continuous

Rotating shifts: Frequent

Overtime as required : Frequent

Latex-safe environment: Continuous

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees