Operations Administrator

EnerStar Solutions provides customized rental and service solutions for all industries. We have everything for your worksite and can help you get it there; accommodations, matting, water, lighting, logistics, communications and more! EnerStar Solutions' integration with Starlink, the most reliable and efficient high-speed broadband internet powered by the newest Low Earth Orbit satellites, we will help you connect from the most remote locations on the globe, ensuring efficiency and productivity.

We help clients integrate remarkably efficient solutions that are modern, turnkey, and minimize operational costs. We design rental and service solutions for all industries that seamlessly integrate your worksite.

Our Core Values shape our business operations, employee conduct, and relationships with customers and clients. We are committed to being a better business and better individuals by adhering to these values. We aim to continuously set the standard while striving to be an industry leader by keeping our equipment and technology up-to-date and conducting business in a manner compatible with the environmental, social, and economic needs of the communities in which we operate.

POSITION SUMMARY

EnerStar Solutions Operations Administrator is a result driven, committed, and customer service-oriented position. Being an integral part of EnerStar, the Administrator will be adaptable to changing roles within the function, the job requires performing routine clerical and administrative functions such ascost allocation, revenue billing, 3rd party transaction reconciliation, divisional data analysis, and communication with other administrative functions such as payroll, accounts payable, and accounts receivable.

Core Duties & Responsibilities:

Prioritize safety in all tasks and comply with company and client safety protocols

Champion EnerStar Core Values in all professional activities along with the Finance & Administration Team Charter

Create purchase orders as requested

Coordinating customer tickets with through various portals (Email, Open Ticket, etc.) for approval with company men

Assisting with asset inventory control documentation

Assist with month end closing to be completed by the 9th of each month

Ensure all tickets are closed as required satisfying reporting requirements

Code and approve all vendor invoices for monthly reporting (3rd party invoice reconciliation)

Communicate effectively with Divisional Managers and Operations staff as needed

Consistently meet and exceed deadlines

Manage relationships with both vendors and customers

Match invoices to expected costs and investigate discrepancies both internally and with vendors

Ensure timely, complete receipt of information from customers for ticketing and advise appropriate team members (Operations, Sales, etc.) when additional information is needed

Serve as the primary point of contact for ticketing (customer billing) in the division

Participate in other relevant tasks as required and assigned

Travel: The individual in this role should be able and willing to travel as required by EnerStar.

POSITION REQUIREMENTS

Education:

Post secondary certificate, diploma, or degree preferred

Experience:

Minimum 2 years of experience in similar administrative position

Experience within the Oil & Gas industry is considered an asset

KNOWLEDGE, SKILLS, AND ABILITIES

Strong knowledge of MS Excel, Windows, & MS Office Suite

Knowledge of accounting terms such as accrual, profit margin, and 3rd party

Attention to details, accuracy and strong organizational and problem solving skills

Ability to multi-task and effectively manage time to meet required deadlines

Great written and verbal communication skills

Ability to interact independently, cooperatively and professionally with all stakeholders

Strong focus on safety and quality of work and environmental awareness

Flexibility and adaptability