Operations Assistant

Summary

About the position: This position is Non-appropriated Fund (NAF) and will be assigned to the JBER, Aeroclub. Regular Part-Time employees have a regular and continuous work schedule of at least 20 hours per week to a maximum of 34 hours per week. You are eligible for the following benefits and compensation: Health and Life Insurance, Awards, Leave, Retirement, 401K, Overtime Pay, Workers' Compensation, Shift Differential, Sunday Premium Pay and Holiday Pay.

Duties

This position is supervised by the Aero Club who is available to deal with unusual situations which may occur and to provide necessary guidance and instructions when performing new or procedurally complex duties. This position includes working independently and performing duties that fall under Aero Club Program. Actively participates in the management of the activity or organization by performing a wide variety of clerical and administrative support duties. Applies knowledge of the organization, its function and regulations to carry out a wide variety of administrative functions related to the organization and its mission (i.e. accounting, purchasing, logistics & supply, resource protection, fund handling, etc.). Responsible for meeting suspense deadlines. Composes, updates, and types a wide variety of correspondence from brief verbal or written instructions from the supervisor. Maintains club member flight records, accounts, and other personal data. Creates and maintains, on a current basis, various official files and other reference materials using the Air Force documentation filing system. Designated Records Custodian (RC). Registers new members and assists the Chief Flight Instructor in the effective scheduling of instructor pilots for new members. Responsible for providing a variety of information to prospective members of the club. Maintains Veteran's Administration and State student programs. Maintains ledgers to compile monthly pilot supplies inventory. Types purchase orders (P.O.) requests, calls, and receiving reports in IBPS. Assists all other supervisor(s) in the receipt of resale and supply items, inventory counts, property accounts and any other required daily/monthly/annual paperwork. Purchases fuel and aircraft supplies. Maintains resale inventory. May be required to perform cashier duties and pick up aircraft parts/supplies as needed. Prepares and consolidates cashier report, notifying supervisor of any suspected irregularities. Researches income/usage reports and performs courier duties to the NAF Resource Management section or other sections of Force Support offices. Opens/closes facilities when needed. Prepares time and attendance cards utilizing SETS. Maybe required to drive a government vehicle. Performs other related duties as assigned. If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/13089576

Qualifications

Who May Apply: Open to everyone. Applicants will be categorized by preference(s) and/or priority consideration eligibilities. An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 10/21/2026 Business Based Action, Military Spouse Preference, Outside Applicant Veteran, Spouse/Widow/Parent of Veteran, and Transition Hiring Preference In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if the position allows for qualifying based on education, your transcripts will be required as part of your application. Qualifying Experience: Applicant must have progressively responsible experience in clerical or office work that provided a thorough knowledge of administrative principles and practices. Must have general working knowledge of Aero Club facility. Must be familiar with Flight Schedule Pro, VA Benefits Program. IBPS, SAIS, SETS, and all other Air Force systems. Ability to add, subtracts, multiply, and divide in all units of measure. Knowledge of office automation software (i.e. Word, Excel, etc). Communicate effectively both orally and in writing. Typing skills are required. Must possess skill in dealing with the public. Ability to accurately maintain and controls records pertaining to cash handling and NAF accounting regulations. A valid driver's license is required. Must be able to satisfactorily complete a Tier 1 National Security Check and pre-employment drug test. You will be evaluated on the basis of your level of competency in the following areas:

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. This position does not allow for education substitution. FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.