Operations Manager Logistics

The Operations Manager Logistics is accountable for the integrated, safe and efficient management of all Astron Energy Logistics operations across South Africa and Botswana. This includes the safe operation, storage and handling of all petroleum products at inland and coastal terminals; the safe, compliant and reliable transportation of fuel across the fleet distribution network. The Operations Manager Logistics leads a team of 133 across four Business Teams, Terminals Inland, Terminals Coast, Fleet - and is accountable for driving cost reduction, operational efficiency, asset reliability and HSSE standards across all logistics assets.

Strategic Implementation

• •Translate strategy into operational initiatives with measurable business outcomes and targets.
• •Facilitate the development of best practice in operations and service excellence.

Develop and drive the implementation of the strategy, plans, vision and goals for the Logistics Operations function, encompassing terminals, fleet with a strong focus on asset reliability, efficiency and safety across South Africa and Botswana.

Propose input into Astron Energy business strategy to ensure the long-term sustainability, growth and profitability of the logistics business, including alignment to the One Astron operating model and Glencore Operating Management System (OMS) objectives.

Set objectives and key performance indicators for area of responsibility and developing and implementing necessary processes, systems and procedures to monitor, track, report and take corrective actions where necessary.

Lead the strategic integration of the operations business unit into the One Astron operating model, setting the operational framework, governance standards and performance expectations for marine, aviation, bunker and lubricants operations.

Co-accountable (with the Operations Manager Refinery, in accordance with the Delegation of Authority (DOA) framework) for managing capital expenditure for operations for within the cycle budget and ensuring logistics and terminal capital requirements are adequately represented and justified for capital approval committees.

Co-accountable (with the Operations Manager Refinery) for agreeing response plans, ensuring business continuity protocols are in place for all logistics terminals and distribution assets.

Operational Effectiveness

Manage day-to-day delivery, running processes, monitoring performance, managing exceptions.

Accountable for operational excellence and OMS objectives across the Logistics Operations function, role-modelling OMS leadership behaviours and ensuring all processes and procedures for terminals, fleet, marine, aviation and bunker operations are implemented, monitored and complied with.

Accountable for the operational performance of all Astron Energy inland and coastal terminals, directing Business Team Managers (Terminals Inland, Terminals Coast) on terminal throughput, product loading and stock management in adherence to supply schedules, hauler reconciliation and exception management.

Accountable for the effectiveness of fleet distribution operations with oversight across South Africa and Botswana through the Business Team Manager – Fleet, ensuring fleet coordinator performance, hauler management, safety compliance and last-mile product delivery meet customer service requirements.

Enforce the implementation of all processes and procedures to ensure full compliance within Logistics, Fleet and operations.

Develop and implement processes and procedures to ensure that facilities are compliant.

Ensure that the compliance methodology for the identification, assessment, mitigation and monitoring of regulatory compliance risks is embedded in the business.

Ensure systems are implemented to execute on daily operating instructions issued to terminals, detect and assess deviations and reconcile product movements accurately against the supply schedule.

Govern exception management across the logistics terminal network, including product shortage and price change prioritisation, loading disruptions, Electronic Data Interchange and system failures, mis-loads and stock variance investigations.

Ensure the compliance methodology for the identification, assessment, mitigation and monitoring of regulatory compliance risks is embedded across all logistics terminals and fleet operations, with corrective action processes in place for non-conformances.

Approve of the startup of logistics-related capital project operations and project close-out (by threshold), confirming all commissioning activities and operational handover requirements for terminal and logistics assets are complete to ensure effective and safe restart of operations.

Co-accountable (with the Operations Manager Refinery) for rationalising and deciding on emergency procurement when standard supply channels cannot meet urgent operational requirements at logistics terminals.

Oversee logistics data harmonisation and its upload to SAC, ensure terminal and truck-movement incidents are explained at Scorecard reviews, and direct root cause analysis of deviations, validating and approving improvement opportunities

Steer logistics capital projects through PPC stage gates, approving tender evaluations and contractor recommendations, providing input to engineering execution, and ensuring commissioning handovers with Pre-Startup Safety Review (PSSR) and post-project evaluations with lessons learned

Oversee the procurement of chemicals and additives (including emergency procurement), ensuring quality approval of incoming additive offloading, compliant chemical waste disposal and periodic vendor contract reviews

Direct regulatory and land-access obligations, ensuring monthly tariff reporting to NERSA and leading the negotiation, renewal and compliant operation of land and access agreements (ACSA/TNPA leases and wayleaves)

Ensure assurance on charter vessels, approve demurrage claim validations, provide input to marine loss of containment reviews and direct the resolution of import quality disputes with suppliers

Oversee hauler contracting and its review lifecycle, approving monthly sign-offs of hauler losses and gains, reconciliations of quantities billed by third parties and contracts with third-party waste disposal providers

Sponsor audit and assurance activities, ensuring audits are initiated with the right assurance scope and that area peer reviews and conformance assessments are evaluated

Provide input to mechanical integrity governance, including inspection reporting with PCMS updates, escalation of overdue temporary repairs and statutory preventive maintenance deferrals

Financial Management

Manage budgets and monitor expenses ensuring expenditure is within approved budgets.

Accountable for all Logistics Operations costs that impact the overall enterprise EBITDA, including terminal operating expenditure, fleet costs and logistics administration, driving adherence to approved financial targets across all Business Teams.

Manage capital expenditure objectives for Logistics Operations, delivering projects on time, on cost and to quality.

Govern terminal financial performance, with oversight on hauler loss and gain management, stock reconciliation accuracy and materials spend, holding Terminal Managers accountable for monthly financial close and variance reporting.

Oversee joint-venture and third-party facility agreements, leading negotiations and reviews of JV and NOJV agreements, quarterly billing and governance reviews, capital invoicing, 3-year capital planning and the evaluation and close-out of JV partner claims

People Management

Provide leadership to the entire team, defining objectives to be achieved by the department.

Manage performance of direct reports ensuring agreement of annual goals and measuring performance against agreed goals and addressing non-performance issues.

Deploy people management processes