Part Time Youth Program Supervisor

Description

POSITION SUMMARY:

Tarrant County Kids is an esteemed childcare program that exists to support working families who need a safe and nurturing place after school. Part of The YouthVantage Alliance family, and affiliated with Girls Inc. of Tarrant County and Vantage Point, Tarrant County Kids is made up of dedicated individuals passionate about working with children. We're on a mission to provide a nurturing after-school environment where kids aged 4-12 can flourish. The Youth Program Supervisor is at the forefront of creating an enriching experience for the children in our care. This position works Monday thru Friday, 3:00-6:15 or 6:30, depending on the site.

Essential Duties and Responsibilities:

Program Leadership & Curriculum Implementation:

· Craft, implement, and oversee a comprehensive before and/or afterschool care curriculum that integrates academic enrichment, arts, physical activities, social-emotional learning, and character development in alignment with The YouthVantage Alliance curriculum framework, program goals, and quality standards.

· Ensure daily activities are developmentally appropriate, engaging, inclusive, and designed to support children’s academic growth, creativity, independence, and social skills.

· Lead staff in creating meaningful learning experiences through intentional planning, hands-on activities, and opportunities for children to explore their interests and strengths.

· Monitor curriculum delivery to ensure activities align with TCK expectations, lesson plans, and Texas Rising Star quality indicators.

· Evaluate program effectiveness by reflecting on what worked, what challenges occurred, and identifying opportunities for continuous improvement.

Child Safety, Engagement & Development:

· Create a welcoming, safe, and nurturing environment where every child feels valued, respected, and empowered to reach their full potential.

· Build meaningful relationships with children by understanding their individual needs, interests, strengths, and areas for growth.

· Promote positive behavior through proactive classroom management strategies, relationship-building, and implementation of TCK’s character development expectations.

· Ensure all staff interactions with children demonstrate patience, respect, encouragement, and a commitment to creating a positive youth experience.

· Maintain active supervision at all times and ensure compliance with all safety procedures, emergency protocols, and child protection standards.

Staff Leadership, Training & Development:

· Provide daily leadership, direction, and support to Youth Program Instructors to ensure consistent program quality and positive child outcomes.

· Supervise, train, coach, and evaluate assigned staff, providing ongoing feedback, recognition, and opportunities for professional growth.

· Communicate program expectations to site teams and ensure team members understand their responsibilities related to curriculum, safety, licensing, and customer service.

· Support onboarding and training of new employees, ensuring staff are prepared to successfully implement TCK programming.

· Hold staff accountable for meeting performance expectations, following policies, and maintaining a high standard of professionalism.

Licensing & Quality Assurance:

· Ensure the program operates in compliance with the Minimum Standards for School-Age and Before or After-School Programs established by the Texas Department of Family and Protective Services (DFPS).

· Maintain accurate records, documentation, and required reports to ensure licensing compliance and operational excellence.

· Monitor daily operations, including attendance, ratios, supervision, health and safety practices, and required documentation.

· Maintain Texas Rising Star (TRS) standards across all areas of program operations, including curriculum, classroom environment, staff interactions, family engagement, and continuous improvement.

· Prepare the site for licensing visits, TRS assessments, and internal quality reviews.

School Partnership & Community Engagement:

· Develop and maintain positive, professional relationships with school leadership teams, teachers, and campus partners to strengthen collaboration and support student success.

· Serve as the primary TCK representative at assigned campuses, fostering trust and maintaining open communication with school partners.

· Attend and actively participate in school-sponsored events and family engagement opportunities, including Meet the Teacher, Back-to-School events, Activity Nights, and other campus activities.

· Promote awareness of TCK programs and strengthen relationships within the school community.

Enrollment Growth & Family Engagement:

· Support enrollment growth by actively promoting the TCK program, communicating program benefits, and building strong relationships with current and prospective families.

· Work toward meeting site enrollment goals through family engagement, community presence, and exceptional customer service.

· Maintain consistent communication with parents and guardians regarding program updates, child progress, upcoming events, and important information.

· Build trust with families by responding promptly, professionally, and compassionately to questions, concerns, and feedback.

Parent Communication & Documentation:

· Maintain regular communication with families through daily reports, conversations, and other approved communication methods.

· Complete and maintain required documentation, including incident reports, behavior reports, attendance records, and other documentation required by DFPS Minimum Standards and TCK policies.

· Communicate behavior concerns proactively with families while partnering to develop positive solutions that support the child’s success.

· Ensure all parent interactions reflect TCK’s commitment to professionalism, respect, and outstanding customer service.

Program Operations & Site Management:

· Oversee daily site operations, ensuring the program runs smoothly, efficiently, and consistently meets TCK expectations.

· Communicate regularly with Program Managers to ensure compliance.

· Manage schedules, transitions, supplies, classroom environments, and daily routines to create a structured and engaging experience for children.

· Identify operational needs and communicate effectively with Program Managers and TCK leadership.

· Model professionalism, accountability, and commitment to the mission and values of The YouthVantage Alliance.

MINIMUM QUALIFICATIONS:

• •High School Diploma
• •One year of experience in childcare, education, or related fields.
• •A genuine passion for helping children grow and thrive.
• •Excellent communication and interpersonal skills.
• •Flexibility, creativity, and the ability to adapt to varying needs.
• •Ability to provide professional references and clear extensive background checks.
• •Maintain certification in first aid and CPR, and a current tuberculosis screening.
• •Possess reliable transportation and a valid Texas driver’s license.
• •Ability to fill in with coverage at other sites as needed.

PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT:

This position requires the ability to operate phones, computers, and other office equipment, and the physical ability to perform light lifting. This person must be able to communicate effectively, both orally and in writing, with professionals and program participants. Work is performed in an office or school gym setting. This person may be required to travel to various locations throughout Tarrant County. Generally, the working conditions have little or no exposure to extremes in safety hazards or hazardous materials.

EQUAL EMPLOYMENT OPPORTUNITY:

Girls Inc. of Tarrant County provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, veteran status, genetic information, o