Payroll Administrator

Description

For over 35 years, CIP Group has been a dynamic force in Employee Benefits, Retirement, HR Consulting, and Payroll Services, committed to excellence and innovation. While we are a Boston-based, independent benefit brokerage located in Cambridge, MA, we are proud to be a national firm, serving clients across the country. Our diverse team simplifies work life for clients by offering expert services tailored to each client’s strategic vision.

Our philosophy centers on advocacy and partnership, going beyond traditional roles to collaborate and conquer challenges. CIP Group’s commitment to excellence is woven into our DNA, ensuring every interaction is a step towards a more prosperous and confident future. Together, we strive to bring innovation and transformative solutions, forging a path toward a future where organizations thrive, employees flourish, and success knows no bounds.

We are currently looking for a full-time Payroll Administrator to join our team. This position will report to the Managed Payroll Manager.

Requirements

The Payroll Administrator requires a solid understanding of payroll practices, the ability to work with minimal supervision, and a proactive approach to ensuring compliance, accuracy, and positive employee experience.

Key Responsibilities

Working collaboratively with team members, process bi-weekly/weekly/monthly payroll accurately and on time for all employees

Administer payroll changes including new hires, terminations, promotions, bonuses, deductions, and garnishments

Ensure ongoing compliance with federal, state, and local wage and hour regulations

Reconcile payroll reports, identify discrepancies, and implement corrective actions

Coordinate payroll tax filings, year-end processing (W-2s), audits, and vendor relationships

Serve as a subject-matter resource for payroll-related employee inquiries and issue resolution

Maintain and audit employee records within HRIS systems to ensure accuracy and compliance

A Lead onboarding and offboarding processes, ensuring timely completion of documentation and system updates

Work with benefits team members for questions surrounding employee benefits programs, and deductions

Manage background checks, employment verifications, and I-9 compliance

Qualifications

3–6 years of progressive payroll administration

Strong working knowledge of payroll systems, HRIS platforms, and timekeeping systems

Demonstrated understanding of employment laws, payroll regulations, and compliance requirements

Proven ability to manage multiple priorities with minimal supervision

High level of discretion when handling confidential information

Preferred Qualifications

Payroll certification (CPP, FPC) or HR certification (PHR, SHRM-CP)

Experience processing multi-state payroll

Experience with Paycor is a plus

Experience supporting audits and compliance reporting

Skills & Competencies

Strong analytical, problem-solving, and decision-making skills

Excellent organizational, communication, and interpersonal abilities

Advanced proficiency in Microsoft Excel and HR reporting tools

Ability to collaborate cross-functionally and support employees at all organizational levels

Work Environment

Hybrid work environment with occasional on-site corporate meetings and client onsite visits