Payroll Administrator

With these two words, Vertex makes the promise that we will always be versatile in developing solutions to our clients’ unique needs and that we will always demonstrate expertise in our designated fields.

Since 1962, Vertex has been a leading North American provider of environmental services. With over 50 years of expertise, Vertex helps clients achieve their development goals through our versatile suite of services. From the initial site selection, consultation and regulatory approval, through the construction, operation and maintenance phases, to conclusion and environmental cleanup, Vertex offers a diverse range of services throughout the lifecycle of our clients’ projects.

OVERVIEW

Vertex is currently accepting applications for one full-time, permanent Payroll Administrator. The successful candidate must have a minimum two years of previous payroll experience and will work closely with other members of the payroll team to ensure accurate and timely process of all payrolls and payroll related duties.

QUALIFICATIONS

Minimum two years of full-cycle payroll experience, processing both hourly and salaried payroll in a multi-province environment

Payroll Compliance Professional (PCP) designation through the National Payroll Institute completed or in progress is preferred

Working knowledge of provincial Employment Standards legislation, CRA remittance requirements, and year-end reporting (T4s, ROEs)

Experience with a payroll/HRIS platform and timekeeping systems; comfortable learning new software quickly

Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP, data validation and reconciliation) with overall proficiency in the MS Office suite

High degree of accuracy and attention to detail when handling large volumes of time and pay data

Strong organizational and time management skills, with the ability to prioritize competing deadlines in a fast-paced, cyclical environment

Professional discretion and sound judgment when handling confidential employee and compensation information

Clear, professional verbal and written communication skills, with a service-oriented approach to answering employee pay inquiries

Experience with field, camp or rotational workforces and complex pay rules (overtime, shift premiums, LOA, per diems) is an asset

RESPONSIBILITIES

Process bi-weekly hourly and salaried payroll from start to finish, including importing and validating timesheet data, applying pay rules, and auditing pre- and post-processing reports for accuracy

Set up new hires in the payroll system and maintain accurate employee records, including rate changes, transfers, terminations, direct deposit and tax information

Review and reconcile hours, earnings, deductions and benefit premiums each pay period, following up with field managers and supervisors to resolve discrepancies before payroll close

Calculate and remit source deductions, WCB premiums and other statutory remittances within required deadlines

Prepare Records of Employment, process TD1 forms, and respond to CRA, Service Canada and third-party requests for payroll information

Support year-end processes, including T4 preparation, balancing and filing, and pension/benefit reconciliations

Prepare payroll journal entries, accruals and month-end reports for Finance, and compile statistical reports as requested

Maintain organized, audit-ready payroll documentation in compliance with statutory retention requirements and company policy

Respond promptly and professionally to employee pay inquiries, explaining pay calculations, deductions and policies in plain language

Identify opportunities to improve payroll processes and controls, and assist with system updates and testing

Perform other related duties as assigned by management

LOCATION

This position will be based out of Sherwood Park, AB

ADDITIONAL INFORMATION

Compensation is commensurate with education and experience

With a track record of success, Vertex provides a fast-paced environment where people thrive. We recognize that each member brings a valuable skillset to the Vertex team and we make health, safety and community well-being a priority by supporting numerous endeavors at each of our locations across North America. At Vertex, we value teamwork through collaboration and provide support across the entire organization. If you think you have what it takes to play for the Vertex team, please apply.

* We would like to thank all applicants for their interest in this position, however only those selected for interviews will be contacted*