Pharmacy Technician - Buyer

Pharmacy Technician - Buyer

Schedule: Variable with general schedule: M - F: 7:00am - 3:30pm

About the Position

The Pharmacy Buyer is responsible for the procurement, receiving, inventory management, and distribution of pharmaceuticals and pharmacy-related supplies to ensure uninterrupted, cost-effective medication availability across the organization. This role manages relationships with wholesalers, manufacturers, and Group Purchasing Organization (GPO) contracts; maintains accurate inventory and purchasing records; and resolves shortages, backorders, and recalls.

Overview of Responsibilities

• •Orders medications and supplies based on price, availability, quality, contract adherence, and delivery requirements; reviews want lists, stock levels, and par levels to place daily/routine orders with primary and secondary wholesalers, manufacturers, and contracted vendors.
• •Maintains appropriate inventory levels in accordance with GPO contracts, utilization trends, and service-level targets; adjusts min/max/reorder points and safety stock as needed; conducts and/or supports cycle counts and annual physical inventory.
• •Receives drug and non-drug supply shipments; verifies quantities, condition, and pricing against purchase orders and invoices; resolves discrepancies with vendors; distributes received supplies to appropriate storage locations under correct storage/temperature conditions.
• •Maintains databases including but not limited to Omnicell CPM, QS/1, Willow Ambulatory, Macrohelix, Lawson, and TraceLink; keeps all purchasing and inventory records organized, accurate, and easily retrievable for audit readiness.
• •Handles all manufacturer recalls, including ECRI notifications; arranges for the return of medications and supplies when necessary; coordinates medication reverse distribution; manages expired-product processes, including expired drug rebate/credit tracking.
• •Sources hard-to-find or backordered medications; identifies and secures clinically appropriate alternatives; communicates shortage status to pharmacy leadership and clinical staff.
• •Manages borrow/loan transactions with other facilities or hospitals.

• •Serves as liaison with drug company sales representatives; maintains assigned service contracts.
• •Prepares documentation required to process invoices for accounts payable; reconciles pricing discrepancies and AWP price updates; ensures invoices are paid in a timely manner.
• •Works closely with the 340B Program Coordinator to ensure appropriate pricing, accurate purchase classification (340B vs. WAC/GPO), and split-billing integrity at the point of order; coordinates on formulary changes, new NDCs, product substitutions, and vendor/contract changes that may impact 340B eligibility; assists in auditing purchasing records and replenishment accuracy to identify and correct compliance discrepancies.
• •Ensures DSCSA compliance.
• •Ensures compliance with GPO contract tiers/hierarchy to maximize contract compliance and rebate capture.

Generates and reviews purchasing, inventory, and financial reports for departmental leadership

This list of duties and responsibilities is not intended to be all-inclusive and can be expanded to include other duties or responsibilities that management deems necessary.

Education & Experience

Minimum education required: High School Diploma or equivalent.

Minimum experience required: At least 2 years’ experience as pharmacy technician

Licensure & Certification

Indiana Pharmacy Technician License or the ability to obtain

Pharmacy Technician Certification Board license (PTCB) which must be obtained within 5 years of accepting position