Procurement Analyst

Thank you for considering a career with the Research Foundation of The City University of New York (RFCUNY)! We are thrilled that you are interested in exploring opportunities to join our team.

Primary Location:

OFFICE OF VC - FACILIT PLAN, CONSTRUC & MGMT

Bargaining Unit:

No

The City University of New York (CUNY) is the nation's leading urban public university, serving more than 270,000 degree-credit students at 25 institutions in New York City.

The Capital Procurement Services Unit of CUNY's Office of Facilities Planning, Construction and Management (FPCM) is responsible for the procurement, management, and administration of contracts and task orders for architectural, engineering, construction, and related services for all of CUNY's facilities across the five boroughs.

Effectively managing the entire procurement process from the initial request to procure a service/supply through to contract award

Drafting all solicitation documents, particularly Request for Proposals (RFPs), Request for Bids (RFB), Request for Quotes (RFQ), and Task Orders

Creating evaluation/scoring sheets for RFPs and other solicitations and tabulating scoring results

Coordinate and manage communications/meetings with agency staff, vendors, and other outside parties (via email, phone, or Zoom/Teams)

Creating and maintaining accurate procurement records/Excel spreadsheets

Regularly attending site visits with the FPCM Assistant Directors, Project Managers, and college representatives

Focus on MWBE and SDVOB compliance to ensure adherence to state diversity requirements

Review and process purchase requisitions and generate purchase orders

Respond to audit and compliance requests and prepare reports for oversight agencies

Other duties as assigned

Qualifications:

Baccalaureate degree from an accredited college and two years of satisfactory full-time professional experience in the areas of business management, public administration, or a related field

Excellent writing, interpersonal, customer service, and presentation skills

Advanced Microsoft Excel, Word, and Adobe Acrobat skills

Ability to adapt to a fast-paced work environment and changing needs and priorities

Must be detail-oriented and well-organized; ability to multitask, meet deadlines, and work independently

Ability to handle multiple procurement requests concurrently and on an ongoing basis

Ability to manage a large workload within tight time constraints

Preferred Qualifications:

Experience working in the New York City Financial Management System (FMS), State Financial System (SFS), performing contracting, procurement, and sourcing functions

Familiarity with Office of General Services (OGS) and General Services Administration (GSA) Contracts

Experience registering contracts with New York City and State financial systems, as well as oversight agencies (Office of the Attorney General and Office of the State Comptroller)

CORE COMPETENCIES

Excellent written and verbal communication

Ability to work on multiple design and construction projects at one time

Excellent organizational skills and the ability to multitask

Ability to work under pressure and to meet multiple deadlines

Ability to prioritize competing work

Self and team motivator

Ability to be a team player

Ability to set project priorities and adjust implementation strategies

Ability to work effectively with staff, associates, and internal and external constituents

Knowledgeable of capital and operating budgets

Alert, observant, and looking for ways to improve processes

Out-of-the-box thinker, creative, inventive, and adaptable to situations

Pay Range:

• $55,000 - $63,000 RFCUNY Benefits
• RFCUNY Employee Benefits and Accruals

• Equal Employment Opportunity Statement
• The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.