Procurement Clerk

Description

Position Summary

The Procurement Clerk supports the purchasing and inventory functions by processing purchase orders, maintaining supplier records, assisting with receiving shipments, and helping distribute inventory. This role ensures materials and services are acquired efficiently, accurately recorded, and properly routed within the organization.

In addition to office-based responsibilities, this position also includes opportunities to visit nearby program or storage locations to help verify inventory accuracy, assess supply needs, and support operational effectiveness.

Key Responsibilities

Prepare and process purchase orders, requisitions, and invoices

Maintain accurate records of purchases, pricing, and supplier information

Communicate with vendors to obtain quotes, confirm orders, and resolve discrepancies

Track order status and delivery schedules to ensure timely receipt of goods

Assist with receiving deliveries by verifying shipments against purchase orders

Inspect incoming items for accuracy, damage, or shortages and report issues

Help organize, label, and distribute inventory to appropriate departments

Visit nearby sites as needed to help verify inventory and supply needs

Coordinate with warehouse, inventory, and finance teams on received goods and billing

Maintain procurement and inventory tracking logs and reports

Ensure procurement and inventory handling follow company policies and procedures

Requirements

Required Qualifications

High school diploma or equivalent

Basic understanding of procurement, inventory, or supply chain processes

Proficiency in Microsoft Office (especially Excel)

Experience with ERP, inventory, or purchasing systems is a plus

Strong organizational and record-keeping skills

Ability to lift and move standard office or supply items when assisting with receiving