Procurement & Contracts Intern

Overview of the Role:

To provide administrative and documentation support to the Procurement Department, particularly in contract drafting, contract reviews, supplier credit applications and contract administration.

- The position will be based at our Head Office in Mapou for a duration of 6 months.

Main Responsibilities

A. Contract Administration

• •Assist in preparing and formatting contracts, amendments, addenda and renewals using approved templates.
• •Conduct preliminary reviews of agreements to identify missing information, inconsistencies and deviations from standard templates.
• •Prepare contract summaries and maintain the contract register.
• •Organise contractual documents and coordinate signature processes.
• •Monitor contract expiry dates, renewals and outstanding actions.

B. Change of Control – Contract Transition

• •Assist in reviewing existing agreements to identify those potentially requiring novation, amendment or replacement.
• •Prepare draft novation agreements and revised agreements based on approved templates.
• •Coordinate with suppliers to obtain required information, documents and signatures.
• •Maintain a tracker of agreements and monitor the progress of contractual transitions.

C. Procurement and Supplier Administration

• •Assist in preparing and processing supplier credit applications.
• •Support supplier onboarding and updates to supplier records.
• •Follow up with suppliers on outstanding documentation and applications.
• •Assist with general procurement documentation and administrative activities.

D. Administrative Support

• •Maintain Excel trackers and prepare progress reports.
• •Draft routine correspondence and coordinate with internal departments and suppliers.
• •Ensure proper filing, organisation and confidentiality of contractual and procurement records.
• •Provide general administrative support to the Procurement & Contract Specialist.

Candidate's Profile:

Preference will be given to students currently pursuing, or recent graduates holding, a qualification in Law / LLB or Management with Law.

• •Good proficiency in Microsoft Word and Excel.
• •Strong attention to detail and document organisation.
• •Ability to read and understand basic contractual terminology.
• •Good analytical and problem-solving skills.
• •Good communication and follow-up skills.
• •Ability to manage multiple tasks and meet deadlines.
• •Ability to maintain confidentiality.
• •Willingness to learn and work under supervision.