Procurement Coordinator

Description

Hope Media Group is a multi-brand ministry. Every story we share, every event we host, and every song we play is done to engage people to love Jesus, serve others, and spread Hope. Hope Media Group the home of KSBJ, WayFM, Worship 24/7, Vida Unida, NGEN radio. Way Loud, Way New, Way Back, Gospel 24/7, God Listens Prayer App and Hope Events. We invite you to apply and become a part of our growing ministry to Love Jesus, Serve Others, and Spread Hope. Our team describes our environment as fun, encouraging, collaborative, engaging, caring, family-oriented, and friendly. We would love for you to join us and be part of what God is doing in our ministry!

Position Summary

The Procurement Coordinator is a newly created role that guides Hope Media Group's budget managers through the procurement process across every category of organizational spend, including capital equipment, software and SaaS subscriptions, vendor service contracts, and general operating purchases. Budget managers own the vendor relationship, vendor selection, and negotiation; the Procurement Coordinator is the process expert who keeps each request moving, ensures it follows Hope Media Group's established procurement policy and approval matrix, advises on contract terms and pricing benchmarks, and keeps documentation complete and audit-ready.

Key Responsibilities:

• •Guide budget managers through the procurement process end to end, from purchase request through purchase order issuance, so each request follows the approval matrix and required thresholds.
• •Advise budget managers on contract terms, pricing benchmarks, and negotiation leverage points; budget managers retain ownership of vendor selection and negotiation.
• •Serve as the go-to resource for procurement policy questions: when competitive bids are required, what approval level a purchase needs, and how to structure a contract request.
• •Review purchase requisitions for proper approval, account coding, and budget availability before purchase order issuance.
• •Maintain a centralized vendor and contract repository, tracking key terms, effective dates, and renewal or auto-renewal risk, and proactively flag upcoming renewals to the responsible budget manager.
• •Flag purchases made outside the approved procurement process to the Controller and coordinate a path back into compliance.
• •Coordinate with Accounts Payable to confirm invoices match approved purchase orders and contract terms, and research and resolve discrepancies.
• •Support annual budgeting and capital expenditure planning with vendor pricing data and market benchmarks pulled from the contract repository.
• •Track and report procurement metrics, including cycle time, policy exceptions, and contract renewal risk, to the Controller and SVP of Finance.
• •Maintain procurement documentation in Sage Intacct, FinQuery and Ramp, ensuring contracts, purchase orders, and approvals are complete and audit-ready.

Demonstrated Faith

• •Committed to a personal relationship with Jesus Christ
• •Grounded spiritually and biblically literate
• •Comfortable praying for co-workers in team meetings, leading spoken prayer, and participating in ministry prayer meetings and Bible studies
• •Live Christian principles defined by the ministry’s Statement of Faith & Biblical Beliefs
• •Participate in on-air fundraisers and prays for donors as needed
• •Passion for leveraging the HMG’s media platforms for evangelism and discipleship
• •Exhibit a strong moral character
• •Active member of a Bible believing local church

Requirements

Non-Essential Functions:

Other duties as requested.

Requirements and Qualifications:

Education:

Bachelor's degree in Data Analytics, Business Administration, Information Systems, Statistics, Public Administration, Organizational Leadership, Social Sciences, Nonprofit Management, a related field, or at least 10 years experience.

Qualifications:

• •Bachelor's degree in business, supply chain, finance, or a related field, or equivalent work experience.
• •Two or more years of procurement, purchasing, or contract administration experience; nonprofit or broadcast and media industry experience is a plus.
• •Working knowledge of procurement best practices and contract terms, sufficient to advise others on pricing and negotiation leverage without owning the negotiation.
• •Experience with ERP or procurement systems, such as Sage Intacct or Ramp, strongly preferred.
• •Strong process orientation and attention to detail, with the ability to enforce policy consistently and diplomatically across departments that do not report to this role.
• •Excellent written and verbal communication and coaching skills; comfortable guiding budget managers who outrank this position and pushing back on noncompliant requests.
• •Support for and alignment with Hope Media Group's Christian mission and values.

What Success Looks Like in the First Year:

• •A documented, centralized vendor and contract repository covering all active agreements.
• •Measurable reduction in purchases made outside the approved procurement process.
• •Shorter average cycle time from purchase request to purchase order issuance.
• •Clean, audit-ready procurement documentation across Sage Intacct, FinQuery and Ramp.

Supervisory Responsibilities:

None

Working Conditions and Environment:

Travel:

• •As needed for conferences, seminars, organizational meetings, ministry events, vendor meetings, and site visits.
• •Nights/Weekends/Holidays:
• •Occasional evenings, weekends, or holidays may be required for board meetings, ministry events, fundraising events, urgent employee matters, or organizational needs.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Activity may include Talking. Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. Hearing. Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers including pinching, typing or otherwise working, primarily with fingers rather than the whole hand as in handling. Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

Full-Time Benefits Offerings:

• •Medical
• •Dental
• •Vision
• •Health Savings Account w/employer contribution
• •Flexible Savings Accounts
• •Company Paid Short Term Disability/Long Term Disability
• •EAP (Employee Assistance Program)
• •Generous Paid Time Off (PTO)
• •Three (3) Paid Mission Days
• •Twelve (12) Company-Paid Holidays
• •403B Retirement with Company Match
• •Group Life Insurance
• •Legal Shield/Identity Theft Protection
• •Access to Marketplace Ministry Chaplains

Third-Party Recruiter Policy:

We are grateful for the interest of those who wish to support our hiring efforts. However, Hope Media Group does not accept unsolicited resumes or candidate referrals from external staffing agencies or search firms. Submissions from third parties will not be considered and may be retained without obligation or payment or fees.