Procurement Coordinator

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Role Overview

The Procurement Coordinator supports end-to-end procurement operations for the Airoli facility, working closely with the Cost Manager to raise indents and track PR/PO status through to closure. The role maintains procurement MIS and management reporting, supports vendor database management and audit readiness, and provides data-driven recommendations to improve reporting accuracy and procurement efficiency. A working understanding of data center infrastructure and critical systems ensures procurement decisions align with operational and technical requirements on-site.

Key Responsibilities

Procurement & Indent Support

• •Support the Cost Manager in raising indents and tracking PR/PO status through to closure.
• •Support vendor onboarding and maintain an updated vendor database categorized by service/product type.
• •Assist in sourcing activities (RFQs/RFPs) by compiling specifications, collating supplier proposals, and supporting evaluation.
• •Support administration of purchasing contracts, AMCs, and outsourced service agreements, including tracking renewal and compliance timelines.

Reporting & Data Analysis

• •Generate and distribute management reports accurately and on schedule.
• •Perform periodic data analysis to support procurement reporting and decision-making.
• •Recommend improvements to current MIS to enhance reporting efficiency and consistency.
• •Maintain procurement dashboards and performance metrics for management review.
• •Track supplier performance against agreed SLAs and flag deviations.

Inventory & Store Coordination

• •Liaise with site stores and operations teams to support stock control and inventory tracking.
• •Support forecasting of procurement requirements to minimize shortages and excess inventory.

Compliance & Audit Support

• •Support procurement and store audits, and help track closure of audit observations.
• •Maintain documentation to ensure compliance with procurement policies and statutory requirements.
• •Apply awareness of relevant ISO certification frameworks (QMS, ITSM, ISMS, BCMS, EnMS, EMS, OHSE) in day-to-day procurement support.

Technical & Operational Alignment

• •Apply basic understanding of data center environment fundamentals — power, cooling, and security systems.
• •Apply basic understanding of infrastructure including DG, UPS, Chiller, PAHU, FWU, HV/MV/LV panels, and BMS/CPM systems and associated parameters, to support accurate procurement specifications.

Requirements

• •Any Graduate with minimum 4–5 years of experience in procurement, sourcing, or supply chain support functions.
• •Proficiency in advanced Excel (VLOOKUP, HLOOKUP, Pivot Tables), PowerPoint, and formula-based analysis.
• •Experience in database management.
• •Basic understanding of data center environment and critical infrastructure systems (power, cooling, security, DG, UPS, Chiller, BMS/CPM).
• •Awareness of relevant ISO certification frameworks (QMS, ITSM, ISMS, BCMS, EnMS, EMS, OHSE).
• •Good verbal and written communication skills.
• •Strong team player with ability to coordinate across cross-functional stakeholders.

Location:

On-site –Thane, MH

Scheduled Weekly Hours:

48

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If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

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