Procurement Manager

• ☎️ About fonio
• fonio.ai is a market leader in AI agents for SMBs. We started with phone agents and now also cover WhatsApp, web chat, email and a full AI phone system. We’re growing fast across Europe, the UK, the US and Brazil.

We grew from $1M to $10M ARR in under 12 months, then went from $10M to $20M in about 8 weeks. Today we serve 10,000+ customers.

• We move fast, take ownership, give direct feedback, and avoid politics and unnecessary meetings.
• Join one of the fastest-growing companies! 🚀

The Role

As our first Procurement Manager, you own the cash fonio spends with third parties. You build procurement from zero, on your own: processes, tools, cost control and our vendor relationships. You work closely with IT and Finance, and you have the autonomy to decide within agreed limits.

What to Expect

Build the procurement function from scratch : source-to-pay process, procurement policy, approval thresholds and buying playbooks

Select and implement the right tools for intake , purchase orders, contracts and SaaS management, and connect them to our accounting together with Finance

Control expenses : full visibility over spend by vendor, team and category, a renewal calendar with no unchecked auto-renewals, and measurable savings

Own vendor management : sourcing, RFPs and negotiations for cloud, telephony and carriers, AI/LLM providers, SaaS, hardware and services

Run vendor onboarding, due diligence, performance reviews and risk checks (GDPR, DPAs, security)

Work with IT on the full software and hardware lifecycle : request, security review, provisioning, license tracking and offboarding

What You Bring

5+ years of experience in procurement, strategic sourcing or vendor management, ideally in a tech scale-up

You have built or significantly scaled a procurement process before, and you work fully independently

Strong negotiator with a track record of measurable savings

Hands-on experience implementing procurement or spend-management tools

Solid understanding of SaaS, cloud and IT purchasing; telephony or AI/LLM vendors are a plus

Pragmatism: you keep processes simple, so buying gets faster, not slower

Tech oriented: you are obsessed with efficiency and make sure that our systems are connected and automate our expenses

Fluent English

Nice-to-haves

German is a plus

Experience with different markets across Europe, US & Brazil

What We Offer

€70,000 to €80,000

Equity

Relocation support

Daily lunch and dinner

Equipment of your choice

Regular team off-sites

On-site in Vienna, working directly with the core-team

Hiring Process

20 min Intro Call with Talent Acquisition

30 min Skill Interview (Deep dive on your technical skills of the role through a case)

20 min Cultural Fit

• How we hire?
• We're AI-native, including in hiring. AI helps us to remain efficient, but people make every decision.

• fonio is an equal opportunity employer. We hire for talent and ownership, whatever your background is.
• Need an adjustment in the process? Just tell us.

Please send your CV in English. Then knock us off our feet 🚀