Procurement Manager - Systems (m/f/d)

ABOUT NUMA

• Hey there! We’re Numa, a forward-thinking hospitality brand redefining how people discover cities. We create spaces where simplicity meets innovation, offering thoughtfully designed rooms, studios, and apartments in the heart of Europe’s most vibrant neighbourhoods.
• We’re not just transforming the guest experience—we’re revolutionizing the hospitality industry from the inside out. Our cutting-edge technology streamlines operations, delivering unparalleled value with no hidden fees—just real, quality experiences.
• At Numa, we believe that travel should be curious and authentic, and we bring those same values to our work culture. As part of our team, you’ll experience a dynamic and supportive environment where creativity thrives, and your contributions make a real impact. We’re committed to fostering a diverse, inclusive, and equitable workplace where every voice is valued, and different perspectives fuel our innovation.

About the role

This role owns the full procure-to-pay process at Numa, from request through approval, ordering, receiving, and payment. It's a company-wide process, so it has to be built together: you'll work hand in hand with Operations, the Hotel Launch team, Procurement, and Finance to define and run one process that operates cleanly across all of them.

Day to day, you'll own the procurement platform and the process wrapped around it — catalogs, approvals, budgets, and workflows — and be the person the wider business trusts to make purchasing fast, transparent, and easy to get right.

You'll work closely with our Director of Procurement, our Sourcing Lead, and our Procurement Manager – Process & System Implementation, alongside the rest of the Procurement team and external stakeholders such as suppliers and system vendors. Beyond keeping the process running, you're expected to keep improving it — and to go a level deeper with AI, including learning to build and adapt your own tools ("vibe coding") to automate manual work. We'll support that growth, but we're looking for someone who's already curious about it and wants to keep pushing themselves further.

Your Responsibilities

Procure-to-Pay Process Ownership

Co-own the end-to-end procure-to-pay process — from request and approval through ordering, receiving, and payment — and make sure it works as one coherent process.

Partner with Operations, the Launch team, Procurement, and Finance to define how the process should run across the whole company, systems and align each team to it.

Continuously look for where the process is slow, unclear, or inconsistent, and own fixing it short- and long-term.

Procurement Systems

Own and administer our procurement platform — catalogs, approval flows, budgets, user setup, and the everyday fixes that keep it running for everyone who touches it.

Troubleshoot issues as they come up and get to the actual root cause, rather than patching the symptom. • Answer and automate the support channel for internal users

Process & Data

Map how requests, approvals, and payments actually flow end to end, and push for fixes where the logic doesn't hold up.

Build clean documentation, guides, and templates so best practice is written down.

Build and improve data-driven reporting so the team always knows what's moving, what's stuck, and where the risk is.

Stakeholder Collaboration

Be one of the go-to people for Operations, the Launch team, and Finance when something in the procure-to-pay process isn't working.

Manage relationships with external stakeholders — suppliers and system vendors — where they affect how the process runs.

Collect stakeholder feedback across the business and genuinely help them to buy more efficiently.

AI & Automation

Bring a genuine interest in using AI to optimize the procure-to-pay process and cut out manual, repetitive work.

Go a level deeper than just using AI tools — learn to build and adapt your own small tools and automations ("vibe coding") to solve process problems directly.

Keep pushing your own AI skills further over time; we'll support the learning curve, but the drive to explore has to come from you.

About You

Experience

You have worked in Procurement Systems and know how a Procurement Manager or a requester will work in a Procurement system.

You don't need prior experience with procurement systems specifically — what matters is that you're a quick learner, ambitious, and comfortable with tools, data, and systems.

Some background in an analytical, process-, or data-heavy role within Procurement is a plus. • Solid GSheet / data skills; comfort digging into numbers and processes until they make sense.

Mindset & Competencies

Detail-oriented and data-driven — a mismatched number or an unclear process bothers you enough that you go and fix it yourself.

A sharp, structured thinker who asks the questions that get to the real issue before jumping to execution. • High-ownership operator — reliable, organized, and comfortable running with more than one thing at a time. • Ambitious and hands-on — you want to prove yourself and take on responsibility fast, wherever your starting point.

A genuine problem-solver who cares about the people on the other side of every process — the teams waiting on approvals, the suppliers waiting on payment.

Genuinely curious about AI and keen to go beyond just using it — interested in learning to build with AI ("vibe coding") and wanting to keep growing in that direction.

Communication

Fluent written and verbal English required.

Able to translate a messy process into a clear, simple explanation for stakeholders at any level.

Why This Role

Numa is scaling fast — growing from 6,000 to 15,000+ keys — and the process that connects Operations, Launch, Procurement, and Finance needs to scale with it and build the basis for smooth operations. You'll join at a stage where the scope is intentionally open: the more you take on, the more responsibility you'll get and learn along the way. If you want real ownership early in your career, direct exposure to a fast-moving international business, and the chance to shape and automate how the company buys rather than just work within it, this is the role.

ABOUT OUR OFFER

Empower your career: Thrive in a fast-paced, collaborative environment where your ideas help shape our future. Enjoy opportunities for professional growth and build a fulfilling career path.

Experience our brand: Immerse yourself in the Numa lifestyle with a complimentary stay. Share the love with friends and family through exclusive discounts on our stylish apartments. Connect with a global community of colleagues at our inspiring team-building events.

Numa values the diversity of the people it hires and serves. Diversity at our company means fostering a workplace in which individual differences are recognised, appreciated, respected and responded to in ways that fully develop and utilise each person’s talents and strengths. We therefore welcome applications from people of all races, ethnicities, disability statuses, ages, religions, gender identities, and sexual orientations.

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