Production Administrator

Job Title: Production Administrator

Compensation: $50k-$60k annual based on experience.

Position Summary

PrimeFab is seeking a highly organized and proactive Operations Administrator to manage the day-to-day administrative functions across both our panelized wood structure and architectural aluminum divisions. In this cross-functional role, you will be the organizational backbone of our operations, ensuring that production paperwork, deadlines, file management, and project submittals are accurately tracked and seamlessly executed. The ideal candidate thrives in a fast-paced manufacturing environment, excels at cross-referencing data, and never lets an outstanding item slip through the cracks.

Key Responsibilities

File & Document Management

Digital Organization: Establish and maintain rigorous file management protocols across our digital platforms (including Teams and Outlook) to ensure all project documents, shop drawings, and correspondence are accurately categorized and easily accessible.

Document Control: Manage version control for active projects, ensuring the shop floor and management always have access to the most current documentation.

Production Paperwork: Generate, process, distribute, and archive all necessary daily production documentation, quality checklists, and compliance forms.

Log Maintenance: Maintain and update production and operational logs daily to ensure real-time visibility into project statuses for both sides of the business.

Submittal Management: Coordinate, track, and log all project submittals, utilizing markup and document software to ensure accurate routing and timely approvals.

Workflow & Deadline Management

Deadline Tracking: Monitor critical project schedules and daily operational deadlines across Microsoft Planner, alerting management to any at-risk timelines.

Proactive Follow-Up: Chase down outstanding items, missing documentation, and pending approvals from internal team members, vendors, or clients.

Quality Assurance: Audit tracking sheets, digital folders, and logs weekly to ensure data integrity and prevent operational bottlenecks.

Cross-Divisional Administration

Day-to-Day Support: Serve as the primary administrative point of contact for both the wood and aluminum divisions, keeping information flowing smoothly between teams.

Process Improvement: Identify opportunities to streamline paperwork and tracking processes to improve efficiency across the facility.

Qualifications & Skills

Experience: 2+ years of experience in administrative support, project coordination, document control, or production administration (experience in manufacturing or construction is highly preferred).

Organization: Exceptional attention to detail and the ability to juggle multiple competing priorities across different departments without losing focus.

Technical Proficiency: Highly proficient in Microsoft 365 (Teams, Planner, Outlook, Excel) and comfortable working with PDF/document markup software like Bluebeam Revu.

Persistence: Strong follow-up skills with a professional but assertive communication style to ensure deliverables are met on time.

Work Environment & Benefits

Job Type: Full-Time

Location: Office Location 111 Pillsbury Dr

Compensation: $50k-$60k annual based on experience.

Benefits: Yes