Program Support Assistant (OA)

Summary

This position is located in the United States Department of Agriculture (USDA), Agricultural Research Service (ARS), Field Organization, Southeast Area in Byron, GA. In this position, you will serve as a personal assistant to the Research Leader (RL) and other professional staff, coordinating a wide variety of administrative and clerical tasks essential to the program administration of the Management Unit.

Duties

• •Providing technical and procedural advice to management and staff on administrative processes to management.
• •Planning and organizing the work by coordinating priorities and commitments of the office in order to serve as liaison, prepare background material, and anticipate information requests.
• •Providing training and advisory services to the Research Leader (RL) and professional staff in all program administrative procedures ensuring compliance with regulations.
• •Preparing, maintaining, and transmitting Time and Attendance reports.
• •Preparing travel requests and vouchers for foreign and domestic travel for office staff.
• •Providing problem resolution in the areas of budget and accounting, agreements, travel, human resources, files management, correspondence preparation and control, time and attendance, office automation systems, and purchasing/procurement.

Qualifications

Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement including specialized experience and/or education, as defined below. GS-06 Specialized experience is experience directly related to the position to be filled. Specialized experience must be described for each grade level advertised. Qualifying experience for GS-06 includes one year of specialized experience at the GS-05; or its non-Federal equivalent that included experience applying guidelines involving program and administrative processes; assisting in developing and executing the annual budget (e.g. financial plans, preparing financial reports, tracking); and providing customer service to visitors and staff. GS-07 Specialized experience is experience directly related to the position to be filled. Specialized experience must be described for each grade level advertised. Qualifying experience for GS-07 includes one year of specialized experience at the GS-06 grade level ; or its non-Federal equivalent that included experience applying guidelines involving program and administrative processes; assisting in developing and executing the annual budget (e.g. developing financial plans, monitoring spending, preparing financial reports, tracking); providing customer service to visitors and staff; operating a personal computer, printers, scanners, word processing, spreadsheets or presentation software and coordinating all aspects of travel for staff or supervisors. All applicants must be able to type at least 40 words per minute. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.