Project Admin (Document Controller)

Responsibilities

Assist site team with general administrative duties and processes.

Maintain staff deployment lists, contact directories, and org charts.

Prepare monthly site reports, manpower reports, and admin summaries.

Receive, file, and distribute project documents.

Maintain project files, registers, logs, and tracking lists.

Ensure document version control, confidentiality, and security.

Manage Project SharePoint and ISO filing system.

Schedule project meetings and prepare minutes.

Coordinate resources, inventory, and logistics (PPE, stationery, equipment, software).

Set up staff biometrics, monitor attendance, and manage onboarding/offboarding.

Support audits, inspections, and internal quality reviews.

Requirements

Diploma in Business Administration or related field.

2–3 years’ experience in project administration, document control, or site admin (construction, engineering, or infrastructure preferred).

Experience supporting project teams or technical departments.

Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).

Familiarity with ISO filing systems and document control practices.

Knowledge of biometric attendance and HR/admin tools.

Experience with LTA InSight is an advantage.

Strong organizational skills and attention to detail.

Ability to maintain audit-ready documentation and version control.

High integrity and sense of confidentiality.

At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!