Project and Data Manager

Job Title

Project and Data Manager

Agency

Texas A&M Agrilife Research

Department

Nutrition

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

About Texas A&M AgriLife

Texas A&M AgriLife is comprised of the following Texas A&M University System members:

• •Texas A&M AgriLife Extension Service
• •Texas A&M AgriLife Research
• •College of Agriculture and Life Sciences at Texas A&M University
• •Texas A&M Forest Service
• •Texas A&M Veterinary Medical Diagnostic Laboratory

As the nation’s largest most comprehensive agriculture program, Texas A&M AgriLife brings together a college and four state agencies focused on agriculture and life sciences within The Texas A&M University System. With over 5,000 employees and a presence in every county across the state, Texas A&M AgriLife is uniquely positioned to improve lives, environments and the Texas economy through education, research, extension and service.

Click here to learn more about joining AgriLife!

Position Information

Job Summary:

The Project & Data Manager, under supervision of Dr. Heidi Vanden Brink, coordinates the day-to-day implementation of a large, federally-funded multi-state, community-engaged project in the Vanden Brink Research Lab, Department of Nutrition. The project spans research, education, and extension/outreach initiatives. The role supports study implementation in Texas and across partner institutions, and builds and maintains the project’s data systems and regulatory infrastructure. The ideal candidate has previous project management experience, research experience, is highly organized, excels in time management, enjoys working with faculty, trainees, community partners, and agricultural stakeholders, and takes pride in careful, high-quality work. This position also offers opportunities to contribute to research activities and scholarly products as time, availability, and interest allow.

Responsibilities

35% Research & Outreach Coordination

• •Coordinates implementation and logistics for multiple research and outreach activities, locally in Texas and across partner sites as needed.
• •providing administrative, operational, and project management support, including managing complex calendars, coordinating meetings and travel, preparing agendas and materials, and supporting stakeholder engagement activities;
• •facilitating and coordinating site authorization for research community-based activities
• •Support the coordination of research visits and recruitment community events; prepares study materials and recruitment materials.
• •Supports site start-up and trainings at partner institutions.
• •Maintains the project workplan and timelines, tracks progress, and flags delays to project leadership.
• •Serves as the main point of contact for partner site coordinators; schedules and supports project meetings, including agendas, minutes, and action-item follow-up; and supports onboarding and training tracking for new staff and trainees.
• •Contributes to research activities, such as data collection, analysis, and scholarly products, as time, availability, and interest allow.

25% - Data Management

• •Builds and maintains data management systems within Texas A&M infrastructure such as electronic data capture databases (e.g., REDCap, Qualtrics, Teams), including data dictionaries and user access.
• •Develops and maintains data management standard operating procedures, quality control processes, and secure storage practices.
• •Monitors data quality and data entry across sites and prepares routine status reports. Tracks biospecimen logs and shipments.
• •Prepares analytic datasets for approved analyses and supports data archiving and sharing.

15% - Regulatory Compliance

• •Coordinates IRB approvals, ongoing regulatory requirements, and reliance agreements across partner institutions.
• •Prepares and tracks IRB submissions, determinations, modifications, and continuing reviews for all projects and activities as needed.
• •Ensures ongoing regulatory compliance across sites, including current approvals, consent documentation, and staff training records.
• •Manages regulatory reporting, including protocol deviations and unanticipated events, within required timelines.
• •Maintains regulatory files and monitors subaward documentation.

10% - Community Partnerships & Engagement

• •Coordinates logistics for community advisory boards, including scheduling, meeting materials, and meeting records.
• •Processes community partner payments and maintains related documentation.

10% - Grant Administration & Sponsor Reporting

• •Assembles materials for annual and final sponsor progress reports.
• •Tracks expenditures with business office staff and flags budget concerns.
• •Maintains a publication and presentation tracker, deadlines, and required sponsor acknowledgments.

5% - Performs other duties as assigned.

Qualifications

Required Education and Experience:

• •Bachelor’s degree in public health, nutrition, agriculture, or a related field, or equivalent combination of education and experience.
• •Five years of related experience in research coordination, project management, or data management.

Required Knowledge, Skills, and Abilities:

• •Professional demeanor and demonstrated ability to manage and safeguard confidential information with the discretion and professionalism, ensuring sensitive data are handled securely and in compliance with privacy policies.
• •Ability to take initiative, work independently, multitask, work cooperatively with others, and manage priorities and tasks as assigned.
• •Outstanding interpersonal and communication skills.
• •Exceptional organizational and time management skills, with the ability to manage multiple projects, priorities, and deadlines.
• •Project management experience, including project planning and evaluation, task management, resource allocation, and budget management.
• •Experience with scientific writing, including proposal preparation and writing, developing written reports, and editing manuscripts and documents.
• •Knowledge of research data management practices and electronic data capture systems.
• •Knowledge of human subjects research regulations and IRB processes.
• •Knowledge of word processing, spreadsheet, and database applications.
• •Ability to work independently and cooperatively with others across teams and institutions.

Preferred Qualifications:

• •Master’s degree in a related field.
• •Experience coordinating multi-site research studies.
• •Experience preparing IRB submissions and coordinating reliance agreements.
• •Experience with community-engaged research, Cooperative Extension, or agricultural partners.
• •Knowledge of Microsoft 365 applications, including Teams and SharePoint.

Other Requirements:

• •Work beyond normal business hours and/or on weekends for community events and meetings.
• •Travels to field sites within Texas and to partner institutions in other states, including occasional overnight travel.
• •Valid driver’s license.
• •Ability to lift or move light to moderate objects (e.g., study supplies).
• •Ability to occasionally work outdoors at community and agricultural sites.
• •This position is funded through a federal grant. Employment is contingent upon the continued availability of funding and satisfactory job performance.

What You Need to Know

Salary: Compensation is commensurate with the candidate’s qualifications.

Position Funding: This position is funded through grants or contracts. Continued employment is dependent upon ongoing funding and satisfactory job performance.

Flexible Work Arrangements: This position requires an on-site presence and is not fully remote. Flexible work schedules and limited partially remote work options may be available, depending on the nature of the role and employee eligibility, in accordance with AgriLife Alternate Work Location Procedures. Remote work arrangements are limited to Texas-based locations only.

Important Notice Regarding H1-B Sponsorship: