Project-Based FRC Program Assistant

Expected Hourly Pay Rate:

$20.00 Work where your work matters. Work at CCRC.

CCRC prides itself as a workplace of choice for passionate talent, driven by our mission to cultivate child, family and community well-being. Whether the position works directly with the public or supports our programs, every position is vital to our mission's success and reputation as a leader. We are not your typical non-profit. We are 900+ people strong and growing!

General Summary: Under close direction and supervision of the FRC Site Manager, the Program Assistant provides administrative, data, and operational support to the Family Resource Center (FRC) team in San Bernardino County, including the Program Services Administrator, program coordinators, and tutoring and mentoring staff. The position develops and maintains spreadsheets, conducts data entry, processes fiscal documents, maintains program materials, supplies, and equipment, supports family events as needed, and offers general support to the FRC team.

Project-Based Position: This is a project-based position with an anticipated end date of June 30, 2028. The duration of the assignment subject to business and program needs and may be modified based on those needs. Employees in project-based positions may apply for other CCRC employment opportunities for which they meet the minimum qualifications.

Please see the full Job Flyer Here

Essential Duties and Responsibilities

Within a team environment, this position will perform the following responsibilities:

Site Operations & Materials Support (30%):

• •Support maintenance of the site storage room, program materials, supplies, and equipment, including materials for tutoring, mentoring, and family programming.
• •Sanitize, launder, and organize materials and equipment.
• •Inventory supplies and materials as well as place orders for replacements/new items as needed
• •Place and return items to the designated area of the storage room
• •Travel to pick-up/drop off materials, supplies, and donations as needed

Family Events & Engagement (25%):

Facilitate, plan, and coordinate monthly events for enrolled families as needed. Travel to events as needed.

Data, Tracking & Reporting (25%):

Organize, electronically file, and maintain site records (e.g., participant files, contract documentation, forms, and correspondence) in approved shared drives and systems, following agency naming, retention, and confidentiality standards, and retrieve documents for reviews and audits as needed.

Assist the Site Manager, Program Services Administrator, and Coordinators with data collection, data entry, and report preparation for tutoring, mentoring, and other FRC programs

Develop and maintain tracking system of documentation to supports County contract and funding requirements.

Administration (20%):

Process fiscal documents (i.e., purchase requisitions, check requests, expense reports) for the site under the direction of the Site Manager.

Coordinate room reservations and set-up for internal meetings, conference reservations

Coordinate travel arrangements for team and leadership as needed

Complete annual County Human Services Privacy and Security training, sign the annual Confidentiality Statement, and immediately report any suspected or actual breach of confidential information.

Job Specifications

Minimum Required

Education / Experience:

Minimum High School Diploma or equivalent and two years post high school education and 2 years administrative experience.

Any combination of equivalent education and experience that supports successful performance of the

Professional/Technical Certifications : N/A

Technical Requirements :

Basic computer skills; including web browsing, e-mail, data entry, and word processing. Proficiency in Windows-based programs including Microsoft Outlook, Word, Excel, and PowerPoint.

Bilingual Required : N/A

Travel : Some travel/business related driving required; Staff may choose any mode of transportation (driving, walking, bicycling, carpooling, etc) to arrive to and depart from the location where attendance is required. Should a staff member choose to drive, the staff member must become an approved driver with CCRC prior to driving on behalf of CCRC. Approved drivers driving on behalf of CCRC may choose to drive a CCRC vehicle or own vehicle and must meet requirements to be an approved driver including holding and maintaining current auto insurance, current California Driver’s License and receiving DMV clearance.

• •Work Schedule : Full time, typically M-F, ability to at times work a non-traditional work schedule including early mornings, late evenings and weekends.
• •Work Environment: Hybrid; Mixture of working in an office work environment and working directly with the community.
• •Background & Health Clearance Requirements: Background requirements determined according to the requirements of the program(s) which the position will be supporting.
• •Background check required. As a grant-funded Agency supporting Children and Family Services, CCRC conducts background checks commensurate with the role to verify candidate qualifications (criminal history, employment history / experience, education, reference checks) and ensure grant compliance. Specific roles may have additional verification / clearance to the standard background check as part of the recruitment and selection process, including:
• •Live Scan Clearance / DOJ Fingerprinting : For positions working directly with the public in a child/ community care or child / community care adjacent setting (CA Health and Safety Code Section 1596.871 and/or Head Start Program Performance Standards 1302.90).
• •Health Clearance : For positions working directly with the public in a child/ community care or child / community care adjacent setting or working with “at risk” populations, CA Code of Regulations Title 22, §101216, CA Health and Safety Code 1596.7995, and/or Head Start Program Performance Standards 1302.93)
• •MVR / DMV clearance in accordance with CCRC’s liability insurance provisions: For positions where driving is required.
• •Child Development Permit : For positions working in an educational capacity (California Education Code Sections 44242.5, 44340, and 44341)
• •CPR / Pediatric CPR certification: For certain identified positions working directly with the public in a child/ community care or child / community care adjacent setting (CA Health & Safety Code 1596.865 – 1596.866)
• •Federal Debarment Checks : For positions acting in a principal capacity to federal funds (Head Start Program Performance Standards 1304.11, Code of Federal Regulations Title 2 Grants and Agreements 2.180.320 and 2.180.995)
• •Credit & Bankruptcy Check: For positions with fiscal responsibility (roles with authority over financial transactions), a credit and bankruptcy check will be conducted to assess financial responsibility in alignment with agency standards and applicable laws, including the federal Fair Credit Reporting Act (15 U.S.C. 1681 et seq.) and California Labor Code restrictions on credit reports (Labor Code 1025.5

Preferred

All minimum requirements above met, plus:

• •Experience:
• •Four years related administrative experience.

• •Bilingual:
• •Ability to converse, write and/or translate in English and Spanish.

At CCRC, passion and meaningful work is rewarded! We offer employees:

• •Competitive compensation package
• •Robust benefit offerings -Medical, Dental, Vision, and Voluntary Life Insurance
• •Basic Life Insurance and Long Term Disability paid for by CCRC
• •Employer Contribution and Employer Match in the 403(b) Retirement Savings Plan with 100% vesting
• •Generous Time Off Policy-Vacation and Sick Time, Holidays, and Paid Winter Break
• •Opportunities for learning and professional development, including education reimbursement
• •Employee Assistance and Wellness Programs
• •501(c) (3) designation-You can apply for Public Service Loan Forgiveness!

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