Project Coordinator

Description

Monday to Friday, 8:00 a.m. to 5:00 p.m.

About Prime Industrial Services

Prime Industrial delivers dependable industrial mechanical and millwright services to keep operations running safely and efficiently. We specialize in process piping, thermal fluid and steam systems, platforms and catwalks, and full-service millwright support bringing precision, quality, and reliability to every project. Our team is committed to minimizing downtime, improving performance, and delivering results.

Job Summary

Prime Industrial Services is seeking a Project Coordinator to support our project management team in an entry-level capacity. This position provides clerical and administrative support while coordinating all travel and airfare accommodations for the project management team.

Responsibilities

Provide clerical and administrative support to the project management team

Book and coordinate all travel arrangements, including airfare, lodging, and ground transportation

Maintain travel itineraries, confirmations, and receipts, and update teams on any changes

Enter, update, and organize project information and documents in Procore

Prepare, format, and distribute project documents, reports, and correspondence using Microsoft Office

Track and file project documentation, including submittals, RFIs, contracts, and meeting minutes

Schedule meetings, prepare agendas, and take and distribute meeting notes

Assist with expense reports and tracking of travel and project-related costs

Answer phones and emails and route inquiries to the appropriate team members

Explore and apply AI tools to streamline routine administrative tasks

Support project managers with additional tasks as assigned

Equal Employment Opportunity Statement

Prime Industrial Services is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, genetic information, or any other characteristic protected by applicable law. All qualified applicants will receive consideration for employment.

Requirements

Minimum Qualifications

Working knowledge of Microsoft Office (Word, Excel, Outlook, and PowerPoint)

Strong organizational, time-management, and attention-to-detail skills

Clear written and verbal communication skills

Willingness to learn, take direction, and grow within the company

Preferred Qualifications

Experience with Procore project management software

Associate or bachelor’s degree in construction management, business, or a related field

Familiarity with AI tools and an interest in applying them to improve productivity

Prior experience booking business travel

Experience in construction, industrial services, or an office support setting