Project Coordinator

About Us

Forbes Bros. Group of Companies is a leading utility infrastructure contractor helping power communities across Canada and the United States. Built on family roots, we value safety, hard work, and getting the job done right for our clients. We offer competitive compensation, comprehensive benefits, and opportunities to build your skills and grow your career.

Role Details

Travel: Travel to active project sites as required.

Employment requirements: Pre-employment drug and alcohol testing, background screening and/or criminal record checks, and safety training or certifications may be required based on project, client, or regulatory requirements.

The Opportunity

The Project Coordinator provides administrative, technical, and field coordination support throughout construction. Working with project leaders, field crews, clients, and internal teams, you will coordinate documentation, schedules, materials, and reporting to help deliver work safely, efficiently, and in line with project requirements.

This opportunity suits someone who enjoys connecting technical information with practical project needs. You will use your coordination and analytical skills to track progress, support cost and schedule decisions, and keep field and office teams informed as work moves from planning through completion.

Key Elements of the Role

Maintain requests for information, submittals, change requests, correspondence, and tracking logs, keeping project documentation current, complete, and properly filed.

Support project planning, scheduling, and daily coordination. Participate in project meetings, record minutes and action items, and follow up on outstanding commitments.

Prepare and maintain quality documentation, inspection records, and turnover packages, checking alignment with contract requirements, drawings, specifications, and company procedures.

Track project progress, installed quantities, labour hours, and material usage to support cost reporting, performance analysis, and change management documentation.

Support procurement and purchase orders, track materials, and coordinate deliveries with vendors and suppliers to meet project needs.

Maintain safety records, including orientations, inspections, permits, and hazard assessments. Support compliance with company, client, and regulatory requirements, and participate in safety meetings and improvement initiatives.

Communicate project updates, documentation requirements, and outstanding items to field teams, clients, subcontractors, and internal departments, helping resolve coordination gaps and improve project processes.

What You’ll Bring

Two to five years of experience in project coordination, project controls, engineering support, or construction administration within construction, utilities, industrial, energy, or related industries.

A diploma or degree in Civil, Mechanical, or Chemical Engineering, Construction Management, or Engineering Technology is preferred.

Experience supporting projects from planning and execution through completion is an asset.

Strong technical aptitude and experience working with project teams, engineering disciplines, contractors, and field personnel, with the ability to understand and communicate construction and engineering requirements.

Demonstrated ability to support project decisions through financial tracking, cost analysis, reporting, and performance metrics, including interpreting data and trends to support forecasting.

Proficiency in Microsoft Office, particularly Excel for reporting, tracking, and data analysis. Experience with Viewpoint, Procore, SharePoint, SAP, or similar project systems is an asset.

Strong organization, attention to detail, communication, and problem-solving skills, with the ability to manage competing deadlines, anticipate project needs, and work independently within a collaborative team.

A valid driver’s licence and the ability to travel to project sites as required.

Forbes Bros. Group of Companies and its affiliated entities are committed to providing a respectful and accessible recruitment process.

Employment is subject to the requirements of the applicable role, location, project, and employing entity. Depending on the position, this may include verification of work authorization, background screening, driver abstract, drug and alcohol screening, credential verification, client/site access requirements, and other pre-employment conditions permitted by applicable law.

Applicants who require accommodation during the recruitment process are encouraged to contact the recruitment team.