Project Coordinator

Description

The Project Coordinator provides support to the PMO (Project Management Office) by assisting project managers in planning, tracking, and executing projects. This role is ideal for someone early in their project management career who is detail-oriented, organized, and eager to learn. The Project Coordinator ensures project documentation, schedules, and communications are clear and up to date, helping the PMO deliver successful projects on time and within scope. This position reports to the Senior Project Manager.

Requirements

Key Responsibilities:

Support Project Managers with project planning, scheduling, and progress tracking

Prepare regular progress updates for stakeholders and leadership

Maintain project documentation including project charters, timelines, meeting minutes, and status reports

Coordinate project meetings, prepare agendas, and track action items

Assist in monitoring project budgets, risks, and deliverables

Provide administrative support such as scheduling meetings, updating project dashboards, and maintaining shared PMO tools

Communicate with cross-functional teams to ensure alignment of timelines, financials and deliverables

Facilitate communication between departments and external vendors

Perform other duties as assigned to support the success of the PMO

Qualifications:

Associate or Bachelor’s degree in business, Project Management, or Engineering (or equivalent experience)

Strong organizational skills with attention to detail

Proficiency with Microsoft Office (Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, SharePoint, or similar)

Excellent communication and interpersonal abilities

Ability to manage multiple tasks and deadlines in a fast-paced environment

Preferred:

Exposure to project management software (e.g., MS Project, Smartsheet, Asana, Jira, or similar)

Familiarity with project management methodologies (Agile, Waterfall, or hybrid)

Interest in pursuing project management certifications (CAPM, PMP, or similar)

Experience in manufacturing environments

Career Path:

This role provides a development path into a Project Manager position within the PMO. The right candidate will gain hands-on experience with projects across departments, building the foundation for future growth in project management and leadership.