Project Coordinator (m/f/d) - English/Mandarin Speaking

About the role

The R&D Humanoids team at Agile Robots is looking for a Project Coordinator (m/f/d) – English/Mandarin Speaking to support project coordination and cross-functional collaboration across our Germany and China teams. This role focuses on project organization, communication, stakeholder coordination, and operational support within a fast-paced R&D environment. While the position is primarily management-oriented rather than technical, applicants with a background or interest in robotics are encouraged to apply.

This is an on-site, full-time position.

Your Responsibilities

Project Coordination: Support project planning and execution by tracking milestones, monitoring progress, following up on action items, and helping ensure projects stay on schedule

Cross-functional Communication: Coordinate information across teams and sites, helping bridge communication between China and Germany to ensure alignment on priorities and deliverables

Supplier Coordination: Support supplier communication by maintaining supplier information, collecting quotations, confirming lead times, and coordinating required documentation

Translation & Documentation: Translate project-related documents and facilitate communication between Madarin and English during meetings when needed, ensuring consistency and clarity

Operational Support: Assist with day-to-day team operations, including organizing weekly meetings, maintaining shared documentation, supporting lab coordination, tracking key project topics, and supporting the planning and execution of product demos (including logistics, scheduling, and coordination with stakeholders

Essential Skills

Academic Background: Currently pursuing a Bachelor's or Master's degree in Business, Management, Industrial Engineering, Engineering, AI, Robotics, or related fields

Project Coordination: Strong organizational skills with an understanding of project planning, task tracking, and stakeholder coordination

Communication & Language: Excellent written and verbal communication skills in both English and Mandarin, with the ability to work effectively across multicultural and cross-functional teams

Detail-oriented: Able to manage multiple tasks while maintaining accuracy and attention to detail

Proactive Mindset: Self-driven, responsible, and eager to take ownership of tasks

Adaptability: Comfortable working in a fast-paced R&D environment with evolving priorities, changing requirements, and ambiguity. Able to adjust quickly while maintaining focus and organization

Documentation Discipline: Ability to create, organize, and maintain clear, structured documentation that others can easily follow and reference

Time Management: Able to prioritize tasks effectively and meet deadlines when juggling multiple concurrent workstreams

Teamwork & Collaboration: Works well within a team setting, building trust with colleagues across different functions and locations

Problem-Solving: Able to identify issues or bottlenecks early and proactively flag or help resolve them rather than waiting for direction

Technical Documentation: Basic understanding of creating and maintaining Bills of Materials (BOM), with attention to accuracy in part numbers, quantities, and specification

Beneficial Skills

Technical background in robotics, mechanical, electrical, software engineering, or related disciplines

Experience with project management tools such as Microsoft Project, Jira, Confluence, or similar

Familiarity with Visio, Gantt charts, or other planning and visualization tools

Exposure to procurement, supplier management, or project controlling

Previous experience working in international or cross-cultural teams

Ability to organize information into clear, structured presentations for different audiences

What we offer

A dynamic high-tech company, combined with financial soundness and world-class investors.

Join an interdisciplinary, international team with 60+ different nationalities in a collaborative work environment.

Lots of development opportunities as we continue to grow.

Challenging tasks and impactful projects alongside experts that enable professional and personal growth.

Corporate Benefits Program covering health, mobility, and learning for 100€ net per month.

Modern office facilities with a rooftop terrace overlooking Munich, free drinks & fruits, and regular company events contribute to a good working environment

About us

Agile Robots SE is an international high-tech company based in Munich, Germany with a production site in Kaufbeuren and more than 3500 employees worldwide. Our mission is to bridge the gap between artificial intelligence and robotics by developing systems that combine state-of-the-art force-moment-sensing and world-leading image-processing technology. This unique combination of technologies allows us to provide user-friendly and affordable robotic solutions that enable intelligent precision assembly.

This is made possible by our employees, who bring out the best in each and every day with creativity and enthusiasm. Become part of this team and shape the future of robotics with us!

We are proud of our diversity and welcome your application regardless of gender and sexual identity, nationality, ethnicity, religion, age, or disability.